Engineering Administrative Assistant

Actalent•Georgetown, KY

34d•$33 - $38•Onsite

About The Position

We are seeking a skilled Engineering Administrative Assistant to support our executive team and Japanese advisory staff across various locations. This role involves a variety of administrative tasks, requiring excellent organizational skills and the ability to work independently.

Requirements

Proficiency in Microsoft Office products including Excel, PowerPoint, Word, Outlook, and Teams.
2-year associate's degree in business or a technical field (e.g., accounting and finance, business, math) or completion of a trade school, or 3+ years of relevant administrative experience.
Ability and willingness to work up to 5% overtime.
Ability and willingness to travel up to 5%, both domestically and internationally.

Nice To Haves

Experience using PowerBI to gather or create reports.
Experience administrating meetings within Microsoft Teams and other virtual meeting platforms.
Experience in using SAP/Ariba procurement.
Past experience within any department.
Japanese language skills are good to have but not required.

Responsibilities

Handle administrative tasks including mail, catering for meetings, conference room scheduling, and maintenance and ordering of office supplies.
Coordinate meeting availability and occasionally facilitate content with other executive administrators and chiefs of staff.
Coordinate travel for executive members, including complex group travel through internal travel systems or externally as needed.
Plan and coordinate complex meetings both in-person and virtually as requested by the management team.
Create and track procurement requisitions using information from engineering teams on project work or operational activities.
Support expense reporting, P-card reporting, and invoice processing in a timely manner, ensuring correctness at each phase.
Track business expenses, draft standard reporting, and support corrections on invoicing and forecasting.
Distribute electronic announcements, information, reports, or other documentation on behalf of the management team.
Coordinate administrative internal change impacts, such as seating arrangements.
Perform administrative onboarding tasks, such as computer/device ordering and desk preparation for new members.
Coordinate special activities, including recognition and morale events like birthdays and yearly kick-offs.