ENGINEERING ADMIN

GATE HR•Ponte Vedra Beach, FL

21h•Onsite

About The Position

The Ponte Vedra Inn & Club is an award-winning and premier employer in Northeast Florida, seeking individuals to join their team. This Engineering Admin role is crucial for supporting the Director and Assistant Director of Facilities by managing data recording, reconciliation, and payables preparation. The position involves comprehensive inventory management, including receiving, recording, storing, and issuing parts for the Engineering department. Additionally, the Engineering Admin will play a key role in efficiently dispatching work orders by coordinating with the Front Desk, Housekeeping, and Engineers.

Requirements

High School diploma or equivalent.
Ability to speak, read, write, and comprehend the English language at a level sufficient to communicate effectively with management staff.
Basic telephone, keyboard and 10 key numeric data entry skills.
Basic facility in Microsoft Office applications or equivalent.
Working knowledge of email and internet web platform functions.
Must be able to shift frequently between varied tasks and work stations with ease.
Must be able to lift and move up to 50 lbs for short distances using personal strength.
Must be able to lift and move up to 100 lbs using available material handling equipment.

Nice To Haves

Additional accounting education or experience.
Experience working in a storeroom or in the hospitality industry.
Valid driving license and good driving record.
Knowledge of receiving, storing and issuing by requisitions.
Understanding of maintenance and repair parts, equipment and supplies.
Purchase order and or accounting payables functions experience.
Ability to utilize automated work order software and accounting software.
Prior dispatch experience.

Responsibilities

Support Director and Assistant Director of Facilities in data recording, reconciliation and payables preparation.
Receive, record, store, and issue all parts and other items needed for the Engineering department.
Work with Front Desk, Housekeeping and Engineers to dispatch work orders efficiently.
Work a flexible schedule, to include weekends, holidays and split shifts if required.
Arrive to work on time, consistently.
Upon entering the property, arrive in proper uniform, crisp, clean and in good repair.
Ensure hair is clean and cut in a becoming style; management has final approval.
Attend all required training, safety courses; attend office and departmental meetings.
Report any safety hazards, follow up that hazard has been corrected, and assist with providing a safe work environment.
Perform and follow up on any other duties as assigned by the Director of Facilities and Assistant Director of Felicities.
Take work requests from all internal and external parties.
Enter and assign all work requests using our maintenance work order program, communicated by email, phone, text as well as verbally.
Reconcile purchase order receipt pricing, quantities, and products.
Enter and maintain data, prepare reports as directed and maintain PO system and Birchstreet.
Work with vendors, Finance, Purchasing and Engineering staff for parts procurement.
Accurately maintain database records critical to the purchasing and receiving functions of the Engineering Department.
Report to the Director of Facilities and the Assistant Director of Facilities any variances from typical purchasing activity.