Engagement Administrative Asst

Society of Actuaries Research Institute • Chicago, IL

11h • $50,000 - $60,000 • Hybrid

About The Position

Join the Society of Actuaries as our next Engagement Administrative Assistant, supporting our Diversity, Equity & Inclusion (DEI) team and the Managing Director of Global Engagement. In this role, you’ll help drive meaningful programs, coordinate influential committees, and ensure smooth operations across a mission-driven department shaping the future of the actuarial profession. If you enjoy staying organized, anticipating needs before they arise, and working with people across an organization, this role is for you.

Requirements

• Bachelor’s degree or equivalent work experience.
• 1–3 years of administrative experience.
• Strong multitasking skills with the ability to shift priorities quickly.
• Exceptional attention to detail and time management.
• Proactive, solutions-oriented work style with strong customer service skills.
• High proficiency with Microsoft Office (Word, Excel, PowerPoint, Outlook) and strong comfort working across technology platforms.

Responsibilities

• Administrative Support: Manage complex calendaring and meeting logistics; prepare agendas and materials; handle invoices, expenses, and credit card activity; coordinate domestic and international travel (including visas); send reminders and track deadlines; support events and speaker coordination; and collaborate across teams on scheduling, contracts, and projects.
• Committee & Program Administration: Oversee the DEI shared inbox; provide scheduling and administrative support for DEI meetings and volunteer groups, including preparing materials, polling and minutes distribution; maintain committee records and volunteer cross-checks; support Affinity Partner meetings and Work Groups; and assist with strategic DEI initiatives, orientation planning, and SOP maintenance.
• Event & Initiative Coordination: Provide logistical support for Be An Actuary and other DEI outreach events by managing exhibitor payments and budget documentation and coordinating the packing and shipping of event materials. Collaborate with internal teams to implement and track DEI initiatives and support team meetings, section calls, and related administrative or technical needs.
• Financial & Reporting Responsibilities: Process exam reimbursements and stipends; maintain accurate reporting for reimbursements and budgets; manage department credit card activity; and support financial tracking for cross-department initiatives.

Benefits

• Competitive Compensation: Your expertise and contribution are valued and rewarded.
• Generous Paid Time Off: Supporting work-life balance and personal well-being.
• Professional Development: Tuition reimbursement, continuing education funding, and opportunities for career growth.
• Health and Wellness: Comprehensive health benefits, wellness programs, and access to our Employee Assistance Program (EAP).
• Disability Coverage: Inclusive of life, short-term, and long-term disability benefits.
• Retirement Planning: 403(b) plan with a generous employer contribution.
• Parental Leave: Supportive maternal/paternal leave to help you focus on family.
• Flexible Work Environment: Hybrid schedule with predictable on-site expectations.
• Diversity & Inclusion: A workplace where diverse perspectives are valued and supported.

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Number of Employees: 101-250 employees