Education & Community Engagement Administrative Coordinator

ALLEY THEATRE • Houston, TX

4h

About The Position

The Education & Community Engagement Administrative Coordinator will work closely with the Chief Administrative Officer and ECE team to ensure the successful, effective administration of the Alley’s Education & Community Engagement programming.

Requirements

• College degree preferred, or a minimum of 2 years experience in administrative support.
• Proficiency in MS 365 Suite particularly Excel and Word.
• Experience with Tessitura or a similar CRM database preferred but not required.
• Strong interpersonal communication.
• Ability to work in a fast-paced, energized and quickly changing environment.
• A proactive approach to problem-solving with strong decision-making skills.
• Detail oriented, able to prioritize efficiently and multi-task.
• Ability to be self-directed and take initiative.
• Ability to maintain confidential information.
• Excellent verbal and written communications skills.
• Exhibits a positive attitude with good communication and interpersonal skills.

Responsibilities

• Support the day-to-day administration of department activities, including:
• Maintaining school and community contacts in Tessitura, the Alley’s database
• Issuing school booking agreements, letters of agreement, and invoices
• Processing payments (accounts receivable) and submitting invoices for payment (accounts payable)
• Overseeing ECE office management, including supplies, inventory, and storage
• Leading the booking and facilitation of group tours
• Serving as the department’s main touch point to the Operations team in regard to all ECE events and space needs
• Assisting in the scheduling and facilitation of school and community programming
• Assisting in the organization and execution of contracts
• Participating as a team member in the creative development of ECE programming
• Additionally, Administrative Coordinator serves as the primary administrator of all camps and classes, including:
• Tracking and reporting on registrations and camper forms
• Parent communication throughout registration process and camp sessions
• Scholarship administration
• Supporting any in-person marketing efforts
• Purchasing supplies and tracking budgets
• Overseeing day-to-day administrative needs during camp sessions
• Alley Theatre expects the following of each employee: adheres to theatre’s policies and procedures; works in a safe manner; performs duties as workload necessitates; maintains a positive and respectful attitude; communicates regularly with supervisor about department issues; demonstrates efficient time management and prioritizes workload; demonstrates regular and consistent attendance and punctuality; meets department productivity standards; participates in Alley Theatre events as needed or required; and completes other duties as assigned.

Benefits

• Medical, dental and vision insurance
• Paid vacation, floating holiday, and sick time
• 401(k) with matching, FSA, HRA (Alley paid deductible)
• Free and discounted tickets to Alley Theatre performances
• Bi-Weekly $4 Discounted Parking.
• Discounted gym membership
• Employee wellness program & EAP
• Houston, TX is one of the most affordable cities in the nation with no state or city income tax.

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Number of Employees: 101-250 employees