Energy Division Project Administrator

Sea Box, Inc.•Cinnaminson Township, NJ

5d•$31 - $36•Onsite

About The Position

Job Purpose: The Project Administrator provides financial and project coordination support to the Energy Division, ensuring accurate reporting, schedule tracking, and operational organization to help projects run efficiently and within budget. This position will report to the Energy Division Lead Project Manager. Job Summary: The Project Administrator provides comprehensive administrative and project support to the Energy Division. This role is responsible for maintaining financial reports, updating project schedules, assisting with procurement and inventory management, coordinating with subcontractors, and preparing reports for customers and management. The ideal candidate is highly organized, detail-oriented, and able to manage multiple priorities in a fast-paced project environment.

Requirements

Strong administrative skills, time management skills, highly organized, proficient in excel, strong people skills, team player that’s flexible and quick to aid wherever the need exists, technical knowledge and ability to quickly be proficient in reading blueprints, drawings etc. Good understanding of quality control principles. Good communication skills (verbal and written). Excellent hand-eye coordination and physical condition. Works well under pressure and adaptable.
Minimum BS College Degree including taking courses that teach time management skills.
Proven experience as a manager with detail-oriented work and with significant experience of productively dealing with customers and vendors.

Responsibilities

Maintain and update daily Profit & Loss (P&L) reports
Update and track project Gantt charts as required to reflect schedule changes
Provide weekly updates on the overall financial status and health of projects
Support inventory management activities for Energy Division projects
Assist with procurement of materials and equipment as needed
Support subcontractor coordination, including sourcing and cost management
Prepare and provide reports as requested by customers and Sea Box management
Maintain a comparison of MSP and actual with regards to time and materials
Accident prevention – actively identify, correct and/or report safety hazards to prevent accidents.
Actively identify and pursue cost reduction and efficiency/profit improvement opportunities.
Support the ISO 9001 Quality Management System and the Sea Box Quality Policy calling for self-inspection of your work product.
Maintains safe and clean working environment by complying with procedures, rules, and regulations.
Document actions by completing production and quality forms.
Contribute to the team effort by accomplishing tasks without delay and on time.
Perform other duties as assigned to advance the project(s)
Must be able to fulfill essential job functions in a consistent state of alertness and safe manner.