Employee Engagement and Office Manager

Distributed Spectrum•New York, NY

5d•Onsite

About The Position

As our Employee Engagement and Office Manager, you’ll own curating a best-in-class employee experience, and owning making our workspace a place where folks are wildly productive and excited to be 5 days a week. You’ll play a key role in keeping our people and operations efficient, reliable, and delightful in a way that accelerates our progress to business goals. This role is perfect for someone who’s detail-oriented, resourceful, and knows what people need to do their best work before they do - and holds creating automagical experiences and operations that eliminate friction and feel invisible as their highest bar. You’ll collaborate closely with our COO, Executive Assistant, and People and Talent lead to serve as our go-to curator of the employee experience, and owner of our office and testing spaces.

Requirements

A love of organization and precision, you notice every detail and chase ways to optimize them.
High EQ and a desire to serve and enable others. You know what each person needs to succeed, and find a way to enable it within budget, time, and space constraints.
You enjoy the dash of chaos that comes with early stage, scaling companies, and thrive juggling multiple projects and balancing competing priorities
Exceptional written and verbal communication, with the ability to provide regular status updates and close all loops with leaders, team, and vendors/landlord.
A sense of ownership and pride in frictionless, magical, and 'invisible' operations.
Willingness to handle both the glamorous and unglamorous operational work with care and enthusiasm

Responsibilities

Be our first-line curator of the Distributed Spectrum employee experience.
Identify the rituals, meals, tools, support, and space folks need to thrive - often before they realize or can articulate what they need. You are high-EQ and high-IQ, and can spot not only problems, but opportunities to unblock and unleash folks to do better, more connected work.
You will be responsible for all team events, offsites, testing days, and our lunch benefit
You'll curate our culture and rituals with our Talent and People Lead, ensuring our culture remains sticky and retentive as we scale significantly
Manage day-to-day operations of our NYC office, ensuring it’s organized, tidy, and optimized for productivity for a wide variety of needs (heads-down software coding to hands-on mechanical engineering to testing at field locations).
Oversee physical and collaborative onboarding for new hires — curating the right workspace and support for each hire on their first day.
Lead space planning - constantly evaluating if we've optimized our space as we grow and mature our product, and identifying when additional space or different use of space is required.
Guide our free-lunch and office kitchen program, ensuring folks have the food and beverage that lets them keep their focus on work, within budget
Own incoming and outgoing mail and shipping logistics
Build strong relationships with building management and resolve facility issues quickly
Track office vendors (cleaning, deliveries, maintenance) and ensure timely service
Support offsite logistics, and testing days, including rental vehicles, load-in and load-out
Manage supplies and tool requests; monitor and replenish essentials proactively
Own employee health and safety protocols for the office and field, ensuring we're compliant with worker's compensation requirements, but more importantly provide a productive and safe workspace as we pioneer building a physical product.