Election Services Process Lead

Tulsa County

About The Position

Under general supervision, assists Election Support Coordinator in coordinating and supervising data entry, ballot processing, training, and customer service by performing the following duties.

Requirements

Skill in: Receiving the public
Skill in: Adult training techniques
Skill in: Communicating clearly
Skill in: Organizing information and maintaining records and files
Skill in: Operating a personal computer; accurate and efficient data entry
Knowledge of: Departmental policies and procedures
Knowledge of: Election law and the Secretary’s Digest
Knowledge of: Microsoft Word, Excel, Access and Power Point software programs; laptop computer equipment, presentation equipment, including projector and speaker systems, and current voting equipment
Knowledge of: Tulsa County and the voting precincts
Knowledge of: Street indexes, maps and boundaries relating to all Tulsa County entities and unincorporated areas of Tulsa County
Ability to: Proofread and detect errors
Ability to: Train adults and supervise others
Ability to: Understand and follow oral and written instructions
Ability to: Communicate clearly, write routine reports and correspondence
Ability to: Exercise tact, patience and courtesy in dealing with others, cooperate and work with others
Ability to: Solve practical problems and deal with a variety of concrete variables in situations where only limited standardization exists
Ability to: Interpret a variety of instructions furnished in written, oral, diagram, or schedule form
Associate’s Degree in Business, Management, Accounting or Education from and accredited college or university; plus at least one year of related experience.

Responsibilities

Assist with supervision of absentee application data entry, communicate directly with voters requesting absentee ballots and resolve issues as needed.
Maintain files and correspondence logs as well as trains and supervises other full time and part time staff in data entry.
Assist with managing Absentee Early In-Person Voting sites.
Coordinate data entry with Registration department to ensure accurate and timely processing for ballot distribution.
Maintain computer records for early absentee voting and annual requests.
Process all Military Oversees Absentee Ballot (MOAB) information and Federal Write-in Absentee Ballots (FWAB) as well as Emergency Absentee Ballot requests.
Maintain absentee voting files in the Modern Election Support Application (MESA) computer system.
Assist Election Support Coordinator in solving problems which may occur during any election.
Assist with supervision of absentee ballot processing including meeting deadlines and maintaining absentee mailing packets supplies for each election mailing.
Assist with precinct change letter mailings and entry of undeliverable mail.
Assist Election Support Coordinator in all Absentee mail processing including managing board meeting processing and ballot scanning as well as ballot printing for all Military Overseas Absentee Ballots (MOAB).
Train and manage Special Absentee Board Members in the specific duties required.
Assist Absentee Data Entry department in data entry, filing and maintaining ballot distribution lists.
May train part time staff to assist in board meetings and Absentee Ballot mailing.
Assist with supervision of precinct supply checkout staff.
Assist with restocking supplies in precinct bags, boxes and notebooks.
Assist with supervising, coordinating, and training for Nursing Home Absentee Voting Boards.
Assist with ballot accounting and security.
Perform other duties as assigned.