Election/Enrollment Coordinator

Pokagon Band of Potawatomi Indians•Dowagiac, MI

3d•Onsite

About The Position

Responsible for efficiently carrying out the day-to-day operations of Enrollment and Elections. Maintain confidentiality and provide excellent customer service to all that are served.

Requirements

High School Diploma or GED required.
One (1) year of administrative or other related experience required.
Must be proficient with MS Office applications.
Persistence, strong attention to detail and patience are required.
Excellent communications skills, both oral and written.
Maintain high integrity, adherence to confidentiality and professionalism at all times.

Nice To Haves

Knowledge of Pokagon genealogy/history, Cadman Roll, and experience working with Native communities is preferred.

Responsibilities

Responsible for assisting citizens with their enrollment and election questions, inquiries, and needs.
Answer and return phone calls and emails in a timely manner.
Review enrollment applications, files, blood quantum calculations and certification thereof.
Prepare enrollment roles and reports according to Tribal enrollment eligibility criteria.
Prepare Citizen enrollment files to be reviewed by the Enrollment Committee for certification.
Maintain confidential enrollment filing system and confidentiality of Citizen information at all times.
Prepare reports regarding certified membership numbers, membership pending, deceased, and those with discrepancies/resolutions.
Provide general genealogy information to potential members.
Assist with genealogy research to complete enrollment eligibility.
Schedule events, submit work orders, and ensure clear communication of events with proper personnel.
Attend all election events as required.
Consult with Pokagon Band Tribal Council Administration for up-to-date records on elected official's term end dates.
Attend Election Board meetings when required.
Prepare all Election documents for the Election Board’s review in accordance with the Election Code and Calendar.
Assist with all tribal elections and election related events.
Responsible for submitting background information to the proper personnel for all candidates running in elections.
Compose and distribute agenda for Election Board meetings.
Assist with the Legislative newsletter.
Maintain SOP records for elections.
Submit monthly activity report for Election Board to Tribal Council.
Perform other related functions as assigned.