EHS / HS Purchasing & Inventory Control Specialist, Flagstaff

Nacog•Flagstaff, AZ

2d•$21

About The Position

In compliance with Federal Law, all persons hired will be required to verify identity and eligibility to work in the United States and to complete the required employment eligibility verification form upon hire. Under general supervision, performs work of moderate difficulty in coordinating purchasing activities within establish agency policy and procedure, federal and state uniform guidance, monitoring contracts, maintaining inventory control of supplies and equipment, and acts as a liaison between Head Start and its vendors.

Requirements

High School diploma or GED.
Two years of purchasing and inventory control experience including one year in the non-profit or public sector; OR any equivalent combination of education, training and experience which demonstrates the ability to perform the duties of the position.
Must be able to pass a criminal background check and a motor vehicle report.
Procurement methods, procedures, and ethics.
State and federal purchasing policies and procedures.
Ability to maintain working relationships with people of varied social, cultural, and educational backgrounds.
Strong oral and written communication skills.
Strong computer literacy, with emphasis spreadsheet packages such as excel, word processing software and databases.
Basic business accounting.
Current, valid Arizona Driver’s License.
Obtain a Department of Public Safety Fingerprint Clearance Card

Nice To Haves

Purchasing/inventory software is preferred

Responsibilities

Purchasing Develops requisitions for Head Start supplies in accordance with established agency and federal procurement policies and procedures
Assists in developing bid specifications and/or solicits competitive bids for supplies and identifies vendors for the approved vendor list that meet agency requirements
Works in cooperation with Central Offices Staff, to develop a negotiation plan for long term contracts and initiates approved contracts or purchases based on predetermined criteria such as price, quality, delivery, and availability.
Coordinates and consolidates supply requests and needs of the center for standardization, efficiency and greater buying power.
Works within agency and uniform guidance procurement policies and procedures while helping others to understand and follow as appropriate.
Monitors established contracts for adherence to all terms and condition and researches and resolves any non-compliance or other disputes as necessary.
Determines best delivery method for supplies
Assists in the evaluation of samples from suppliers to determine that they conform to NACOG Head Start specifications
Acts as a Liaison for Head Start in meetings with suppliers and manufacturer representatives to develop and review product lines to discuss the suitability and value of products and services to meet the needs of Head Start
Assist HS Central Office staff with short and long term range purchasing planning goals as part of the annual grant application budgeting process.
Reviews vendor invoices for accuracy and processes invoices to be submitted to the finance office for pay.
Researches and resolves invoice discrepancies.
Inventory Control Develops and maintains plans for distribution and storage for supplies
Maintains an inventory control system for all NACOG Head Start supplies and equipment.
Responsibility for reporting annual inventory for Head Start and Early Head Start Centers and addressing discrepancies in reporting
Manages the disposition of surplus property by collecting, sorting and disposing of all surplus property and assures that the disposition of items is within Head Start guidelines
Delivery and Warehouse Delivers supplies as necessary
Maintains assigned vehicles assuring safety and occupational condition
Conducts research and performs special projects as assigned
Participates in training sessions as assigned
Participates in staff meeting as assigned
Performs related duties, as assigned