Education Event Coordinator

Balanced Body Inc•Sacramento, CA

19h

About The Position

Ready to take education on the road? Balanced Body is where luxury craftsmanship meets world-class movement education. From our headquarters in Sacramento to trade shows and symposiums across the globe, we are dedicated to setting the gold standard in the Pilates industry. We are seeking an Education Event Coordinator—a digital-savvy logistics expert who can pivot from managing WordPress updates to providing on-site leadership at international events. If you’re looking for a role that combines operational rigor with the excitement of global travel, let’s talk. The Education Event Coordinator is the operational lead for our premier continuing education series and industry trade shows. This role is responsible for the end-to-end lifecycle of our educational events—from digital setup and marketing coordination to on-site execution and financial wrap-up. You will be the "glue" between our curriculum team and our community, ensuring every event runs with high-touch professionalism and logistical precision.

Requirements

Technical Savvy: Proficiency in WordPress and experience managing CRM systems is required.
Organizational Mastery: Exceptional ability to manage multiple moving parts—emails, phone calls, and logistics—without losing a polished, human-centric tone.
Availability: Ability to travel 25% (both domestic and some international) to support program teams on-site.
Reliability: Willingness to be "on-call" for the duration of live events to ensure a seamless attendee experience.
Work Authorization: Must be authorized to work in the U.S. without the need for visa sponsorship now or in the future.

Responsibilities

Logistics Management: Coordinate all event-related travel and accommodations, including organizing hotel blocks for presenters, attendees, and vendors.
On-Site Execution: Provide dedicated support during event cycles, serving as the "on-call" lead for registration, on-site logistics, and real-time troubleshooting.
Communications Hub: Manage the event communications inbox and phone lines, serving as the primary point of contact for attendee and presenter inquiries.
Stakeholder Relations: Act as the liaison for vendors and guest presenters, including the generation of SOWs (Statements of Work).
Web & CRM Maintenance: Utilize WordPress to build out event-specific pages (like FAQ guides) and maintain accurate records via consistent CRM updates.
Asset Coordination: Partner with marketing to manage social media updates and the deployment of marketing assets for upcoming programs.
Data Management: Oversee the registration process, ensuring all attendee changes and updates are handled seamlessly.
Compliance: Manage the generation and distribution of CEC certificates, ensuring all program participants meet the necessary compliance standards.
Post-Event Reporting: Lead the financial reconciliation process after each event to ensure budgets are met and reported accurately.