Event Coordinator

Eyes On Eyecare

10d•Remote

About The Position

As Events Coordinator, you’ll be a critical execution partner within our events team, supporting the Senior Events Manager across every phase of our virtual event lifecycle. You’ll handle the detailed, behind-the-scenes work that makes our summits, webinars, and CE/CME events run smoothly—from platform builds and speaker logistics to CE paperwork and post-event reporting. This role is both tactical and broad. On any given week, you might be building registration landing pages, coordinating CE submissions with speakers, setting up polling questions, assembling conference bag content, or pulling post-event reports. You’ll work closely with the Senior Events Manager, marketing, design, video production, client services, and operations to keep every event on track. Importantly, you’ll also develop a working knowledge of the full event production process—not just your assigned tasks. Because our events are high-stakes, you need to be someone who understands how all the pieces fit together and can step up to cover for the Senior Events Manager when needed. If you’re energized by variety, love checking things off a complex project plan, and want to learn the full scope of virtual event production in healthcare education, this role is a great fit.

Requirements

2+ years of experience in event coordination, event management, project management, or a similar role
Experience supporting or managing virtual or hybrid events
Strong organizational skills with the ability to manage multiple projects and deadlines simultaneously
Excellent written and verbal communication skills—you’ll be emailing and speaking with event program chair, speakers, clients, and internal teams regularly
Detail-oriented with a track record of accurate, thorough execution
Experience with project management tools (ClickUp or similar)
Proficiency with Zoom, Google Suite, Slack, and collaborative digital tools
Comfort working in a fast-paced, remote-first environment
Availability during select evenings and weekends for live event support and meetings with program chairs and speakers
Accept AI in department workflows and embrace LLMs for efficiencies

Nice To Haves

Experience in healthcare, eyecare, or medical education events
Familiarity with CE/CME accreditation processes (COPE, ARBO, VME) or continuing education workflows
Experience with CMS platforms for event page building (Sanity, Cvent, Hopin, or similar)
Experience with HubSpot for registration management, email workflows, or chatbot setup
Experience coordinating speakers, faculty, or KOLs for educational events
Background working at a marketing agency or in a B2B event environment
Familiarity with Frame.io, AddEvent, Slido, Loom, LookerStudio, or Parse.ly