Editorial Coordinator

JACOBS PILLOW DANCE FESTIVAL INC•Becket, MA

23d•$20 - $23•Remote

About The Position

Jacob’s Pillow seeks a highly organized and detail-driven seasonal Editorial Coordinator to support the Marketing department in the development of core editorial materials, both print and digital, for the 94th annual Jacob’s Pillow Dance Festival, the largest and longest-running dance festival in the United States. Working remotely under the guidance of the Editorial and Design Director, this position centers on the preparation of performance-specific print programs distributed to audiences onsite in Becket, Massachusetts, which will constitute the majority of this role’s workload. This is a production-heavy, deadline-driven role. The coordinator will be directly responsible for soliciting and managing artist-provided content, laying out programs in professional design software, maintaining Jacob’s Pillow’s editorial standards, and overseeing the internal review and revision process—requesting feedback, incorporating edits, and preparing final files. The role also includes coordinating with the organization’s local print partner to ensure accurate, timely, and high-quality production. In addition to print program production, the role will include ongoing editorial responsibilities focused on copyediting and proofreading a range of marketing and communications materials.

Requirements

Strong proficiency in Adobe InDesign and Illustrator
Familiarity with Adobe Creative Cloud (software licensing will be provided by Jacob’s Pillow)
Familiarity with Google Workspace (Docs, Sheets, etc.)
Excellent written and verbal communication abilities
Demonstrated project management skills and ability to meet deadlines
Collaborative mindset with the ability to work effectively in team settings
Commitment to supporting an equitable and respectful work environment

Nice To Haves

Previous experience in marketing, arts organizations, or nonprofits
Familiarity with Asana or other project management software
Passion for dance and the performing arts

Responsibilities

Proactively solicit written materials and photography from dozens of artist companies on rolling deadlines, providing clear guidelines, tracking submissions, and following up as needed to ensure completeness and accuracy.
Organize, version, and manage artist-provided content across multiple programs, maintaining consistent file-naming, documentation, and internal records.
Design and lay out performance-specific print programs using Adobe InDesign, adhering to established templates, branding standards, and accessibility considerations.
Copyedit artist materials to Jacob’s Pillow’s editorial style standards, flagging inconsistencies, resolving factual questions, and escalating issues as needed using thoughtful editorial judgment.
Manage the internal review and revision process for each program, including requesting feedback from multiple stakeholders, synthesizing comments, and implementing edits efficiently and accurately.
Prepare final, print-ready files and coordinate directly with Jacob’s Pillow’s local print partner to place orders, confirm specifications, and meet production timelines.
Track schedules, milestones, and approvals across multiple concurrent programs to ensure deadlines are met in advance of performance dates.
Communicate regularly with the Editorial and Design Director regarding progress, challenges, and priorities, incorporating guidance and feedback throughout the production cycle.
Provide copyediting and proofreading support across a range of marketing and communications materials, applying Jacob’s Pillow’s editorial style guide to ensure clarity, consistency, accuracy, and tone of voice
Support the Editorial and Design Director by managing editorial quality control on assigned projects, including fact-checking, flagging inconsistencies, and resolving routine editorial issues independently
Assist with editorial traffic management by preparing drafts for review, incorporating edits, and maintaining version control to support timely production across overlapping deadlines