Editorial Assistant

Scholastic • New York, NY

1d • Hybrid

About The Position

Reporting to the Executive Director of School Market publishing, this role supports 5 full-time Editorial team members on licensed media publishing and nonfiction. The role is responsible for administrative support for a department handling over 150 projects annually, including all data entry, contract requests, invoices and other regular support work. The Editorial Assistant has project management responsibility for approximately 10-12 licensed stationery items each season, providing some hands-on product development experience. The position also coordinates the purchase and/or development of several promotional items (pens, stickers, bookmarks, etc) for the clubs and fairs each year.

Requirements

• MS Office, including ability to create compelling, informative PPT decks
• Strong proofreading skills and attention to detail
• Ability to juggle multiple projects simultaneously
• Familiarity with, and interest in, licensed media brands for children
• Internship and/or 1 year administrative assistant experience
• Bachelor’s Degree

Responsibilities

• Data entry and management of data integrity for list of over 150 titles annually, ensuring product specs and information is accurate in STEP/Epic publishing databases and shared Google Drive documents.
• Create all P&L forms in Monarch P&L system, track cost and P&L approvals, assign ISBNs when projects are final and approved.
• Assist with administrative workflow throughout the department, including creation and routing of all contract requests, purchase order requests, quote forms, fact sheets, coding and processing invoices, etc.
• Coordinate the purchase and/or development of school supplies and promotional incentive items (pens, posters, stickers, bookmarks) for school channels with guidance and supervision.
• project management responsibility for approximately 10-12 licensed stationery items each season, some of which have guided editorial content (quizzes, writing prompts, activities).
• Create seasonal digital catalogs and create/maintain various Powerpoint presentations with covers, ISBNS, specs, descriptions and sales figures for each seasonal list. Distribute to International Publishers, Editorial Directors and Category Managers/Buyers.
• Write cover copy and marketing copy as needed.
• Provide support to 5-7 freelance editors and Tangerine Press colleagues, including: training and support for licensor systems, downloading assets, routing materials for approval, and help navigating Scholastic systems.
• Assist with editorial tasks on nonfiction projects, including light fact-checking, researching and working with Subject Matter Experts when needed.

Benefits

• Full suite of health and wellness benefits (including a $0 deductible Medical Plan)
• Retirement Savings Plan 401(k) with options for both Roth and Traditional Contributions
• Tuition-Free programs for undergraduate and graduate degrees
• Generous Parental Leave Program
• Employee Stock Purchase Plan (ESPP) with opportunity for discounted stock at a 15% discount

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level