Editorial Assistant

The National Academies of Sciences, Engineering, and Medicine

21h•$18 - $23•Remote

About The Position

The Editorial Assistant provides administrative support for the processing and peer review of standard manuscript submissions. Handles routine phone and email inquiries from authors and reviewers. Works closely with the journal’s editorial board to facilitate the peer review process for articles submitted to PNAS. Reports to the Assistant Managing Editor or Senior Editorial Coordinator and keeps them informed about problem papers. Job Description: ESSENTIAL JOB DUTIES Responsible for overseeing all aspects of peer review coordination from submission to transmittal for research articles (Direct Submission and Brief Reports) Complete quality control checks for incoming research articles Correspond with authors, editors, and reviewers about needed items, deadline extensions, pending submissions, and status inquiries Notify authors of manuscript decisions Screen revisions for plagiarism and escalate to editorial ethics manager as needed Monitor updates to the online submission systems and ensure requisite changes are made to the Information for Authors Merge or update reviewer records with current information to maintain an up-to-date database/reviewer pool Transmits manuscripts to production vendor Act as the point of contact for production queries received from the production vendor Contribute input for enhancements to the submission system Perform a variety of clerical and administrative tasks such as answering general queries sent to the editorial inbox and answering the telephone Special projects and additional tasks as assigned NONESSENTIAL JOB DUTIES • Related duties and special projects as assigned.

Requirements

Communication – Ability to compose clear and professional communications with various stakeholders. Excellent communication skills with a proven ability to effectively interact with all levels of employees and external stakeholders.
Teamwork – Ability to work successfully in a team environment. Ability to develop relationships with co-workers and employees in other National Academies' departments through effective communication.
Decision Making/ Problem Solving – Ability to solve problems with supervisory consultation and by following rules, procedures, and precedents.
Quality, Excellence & Service Orientation – Demonstrated concern for excellence in quality of work and the experiences of stakeholders involved.
Integrity & Professional Judgment - Ability to handle sensitive or confidential information with discretion and exercise sound professional judgment.
Experience working in complex environments with a high degree of organizational effectiveness.
Organizational Effectiveness / Navigating Complexity - Ability to operate effectively in complex, multi-stakeholder environments, manage competing priorities, and maintain organizational alignment.
High School Diploma, GED, or equivalent knowledge.
One year of related experience.
Ability to work at a computer for extended periods of time.

Responsibilities

overseeing all aspects of peer review coordination from submission to transmittal for research articles (Direct Submission and Brief Reports)
Complete quality control checks for incoming research articles
Correspond with authors, editors, and reviewers about needed items, deadline extensions, pending submissions, and status inquiries
Notify authors of manuscript decisions
Screen revisions for plagiarism and escalate to editorial ethics manager as needed
Monitor updates to the online submission systems and ensure requisite changes are made to the Information for Authors
Merge or update reviewer records with current information to maintain an up-to-date database/reviewer pool
Transmits manuscripts to production vendor
Act as the point of contact for production queries received from the production vendor
Contribute input for enhancements to the submission system
Perform a variety of clerical and administrative tasks such as answering general queries sent to the editorial inbox and answering the telephone
Special projects and additional tasks as assigned