DSC Legal Assistant

Vorys, Sater, Seymour and Pease LLP.•Cincinnati, OH

2d•$23 - $31•Hybrid

About The Position

The DSC Legal Assistant will provide coverage for Legal Assistants who are out of the office on leave and/or vacation. They will also provide additional administrative support for all attorneys, paralegals, and staff. This would include drafting and revising pleadings, preparing correspondence, transcribing dictation and hearings, and working on document cleanup and formatting per attorney, paralegal, and staff management specifications.

Requirements

Deadline and detail oriented
Ability to type 45+ wpm
Intermediate MS Word skills
Intermediate digital transcription skills
Knowledge of PowerPoint and Excel software applications
Intermediate knowledge of Table of Contents – manual marking and Styles generated
Knowledge of PDF conversions
Knowledge of PDF Bates labeling and redaction
Ability to problem-solve document issues
Excellent interpersonal communication skills, both verbal and written
Excellent organization and prioritization skills
Excellent proofreading skills
Ability to concentrate and focus on successful task completion
eFiling knowledge
High school diploma or equivalent required.
1 - 3 years of experience in similar field required.

Nice To Haves

Various database knowledge
PDF form fields
1 - 2 years of legal assistance experience preferred.

Responsibilities

Provide backup administrative assistance for Legal Assistants who are out of the office for medical/maternity leaves, extended vacations, or coverage for practice group assistants, special tasks or additional administrative assistance when needed.
Provide assistance as a DSC specialist for attorneys and staff with overflow work and special projects. This may include preparing/revising/redacting documents, creating Table of Contents/Table of Authorities, scanning/converting documents transcribing handwritten notes or digital dictation.
Working with Word, Excel, PowerPoint, Workshare Compare, various databases, and PDF documents.
Provide needed support to other departments in the Firm and provide assistance to regional offices when requested.
Prepare PowerPoint presentations, nametags, handouts, and other needs for Firm seminars and events.
Assist with eFilings when secretaries are out of office or have multiple filings.
Create special reports as assigned like the Daily Docket, Potential Conflicts, and other monthly reports.
Resolve document issues and provide just-in-time training when needed to team members and/or staff. Help answer phones, as necessary.