Driver Qualification Clerical Specialist

Bekins•Indianapolis, IN

1d•Onsite

About The Position

SUMMARY OF RESPONSIBILITIES: Review and verify initial intake information from Third-Party Administrator (First Advantage) for completeness and accuracy. Ensure compliance by reviewing required qualification documents, license renewals, physicals, and Clearinghouse records. Coordinate and assist in facilitating Wheaton-Bekins random drug testing program with First Advantage ESSENTIAL RESPONSIBILITIES: Review new applications via First Advantage. Review all necessary driver qualification paperwork, recover all necessary information, and required forms to conclude driver qualification process. As part of the review process, ensure that all driver license restrictions are in accordance with Wheaton policy. Contact agents/drivers with deficient paperwork, recover all necessary information, and required forms to conclude driver qualification. Administers federally required random drug/alcohol testing. Distributes driver names for testing to agents and traffic. Assure drivers are drug/alcohol tested during quarter selected, collect and record. Maintains and assists in communication of expiring Driver license and physical renewals. Processes driver renewals for driver licensing and physicals in accordance with FMCSA. OTHER FUNCTIONS: Maintaining the continuous compliance of driver qualification files in First Advantage. If a file is non-compliant, ensure that they are brought to compliance. Maintain accuracy in all facets of this important job requirement. ESSENTIAL FUNCTIONS: Must have the ability to sit at a desk and in front of a computer for long periods of time. Physical presence in office is required as required by Wheaton policy. While performing the duties of this job, the employee is regularly required to talk or hear. Must have the ability to handle stress. The employee is occasionally required to sit, stand and walk; use hands to finger, handle and feel; and reach with hands and arms. Specific vision abilities required by this job include appropriate vision needed to read a computer screen, paper forms and correspondence. This job description does not list all the duties of the job. You may be asked by supervisors or managers to perform other duties. You will be evaluated in part based upon your performance of the tasks listed in this job description. The employer has the right to revise this job description at any time. The job description is not a contract for employment, and either you or the employer may terminate employment at any time for any reason.

Requirements

Excellent verbal and written communication skills.
Excellent telephone etiquette.
Proficiency in Microsoft office tools is a requirement for this position.
Computer proficiency and the ability to type at least 35 wpm.
High school education or equivalent.
Must have the ability to sit at a desk and in front of a computer for long periods of time.
Physical presence in office is required as required by Wheaton policy.
Must have the ability to handle stress.
The employee is occasionally required to sit, stand and walk; use hands to finger, handle and feel; and reach with hands and arms.
Specific vision abilities required by this job include appropriate vision needed to read a computer screen, paper forms and correspondence.
General in-office working conditions with stooping, moderate filing with occasional lifting of cartons up to 30 pounds unassisted.

Responsibilities

Review and verify initial intake information from Third-Party Administrator (First Advantage) for completeness and accuracy.
Ensure compliance by reviewing required qualification documents, license renewals, physicals, and Clearinghouse records.
Coordinate and assist in facilitating Wheaton-Bekins random drug testing program with First Advantage
Review new applications via First Advantage.
Review all necessary driver qualification paperwork, recover all necessary information, and required forms to conclude driver qualification process.
Ensure that all driver license restrictions are in accordance with Wheaton policy.
Contact agents/drivers with deficient paperwork, recover all necessary information, and required forms to conclude driver qualification.
Administers federally required random drug/alcohol testing.
Distributes driver names for testing to agents and traffic.
Assure drivers are drug/alcohol tested during quarter selected, collect and record.
Maintains and assists in communication of expiring Driver license and physical renewals.
Processes driver renewals for driver licensing and physicals in accordance with FMCSA.
Maintaining the continuous compliance of driver qualification files in First Advantage.
Ensure that non-compliant files are brought to compliance.
Maintain accuracy in all facets of this important job requirement.