DOCUMENTATION COMPLIANCE REVIEWER - (ENGINEERING TECH IV)

State of Illinois • Springfield, IL

2d • Onsite

About The Position

This position is responsible for documentation compliance oversight of improvements funded with Motor Fuel Tax (MFT), Township Bridge Program, federal, and other special funds, General Obligation and MFT Bonds, and Special Assessments provided by the department for all district Local Public Agencies (LPAs). This position provides assistance to LPAs, both urban and rural, in the proper documentation of improvements funded with the revenue streams provided by the department and educates the LPAs on changing statutes, policies, regulations, and programs, including changes related to Grant Accountability and Transparency Act (GATA).

Requirements

• Completion of two years of college in civil engineering technology, pre-engineering or a job related technical/science curriculum PLUS five years of engineering experience; OR seven years of engineering experience.
• Requires a valid driver’s license.
• Requires successful completion of a background screening.
• Requires statewide travel.
• Requires overtime as needed.

Nice To Haves

• Ability to perform job duties independently and with minimal guidance/supervision.
• Strong oral and/or written communication skills; and organization skills.

Responsibilities

• Monitors projects for compliance with Bureau of Local Roads and Streets administrative policies, Illinois state statutes, federal regulations, and procedures, and Grant Accountability and Transparency Act (GATA) compliance reviews for district Local Public Agencies.
• Reviews resolutions, maintenance programs, engineering agreements and payments, contract awards, contract changes, contract payments, invoices, bank records, closeout summaries, and other documentation as required.
• Utilizing the Web-Based Motor Fuel Tax (WMFT) and other systems, verifies entries against documents submitted. Maintains the WMFT system for tracking compliance reviews of receipts and disbursements of state/federal funds.
• Coordinates policy and procedure changes and new programs with the Field Engineers, Office Technicians, and Local Public Agencies (LPAs).
• Coordinates the review of audit reports done by other bureaus/offices/agencies with the Field Engineers, Office Technicians and LPAs.
• Monitors corrective action required by the Bureau of Local Roads and Streets and provides assistance in resolving problem areas determined by the Bureau of Investigations and Compliance and the Bureau of Business Services.
• Works with the central Bureau of Local Roads and Streets to prepare course material and participates in training of department and LPA personnel.
• Performs duties in compliance with departmental safety rules. Performs all duties in a manner conducive to the fair and equitable treatment of all employees.
• Performs other duties assigned.

Benefits

• Monday-Friday work schedule
• Flexible work schedules in several program areas (flexible time, hybrid scheduling)
• Health, Life, Vision, and Dental Insurance
• Pension Plan
• (12) Weeks paid Maternity/Paternity Leave
• Deferred Compensation Program and other pre-tax benefit programs (Medical/Daycare)
• Employees earn (12) paid Sick Days annually
• New Employees earn (10) paid Vacation Days their first year of service and can earn up to (25) paid Vacation Days annually
• Employees earn (3) paid Personal Days annually
• (13-14) paid holidays annually (based on start date)
• Tuition Reimbursement
• Employee Assistance Program and/or mental health resources

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level
• Education Level: Associate degree
• Number of Employees: 1,001-5,000 employees