Document Specialist

Brenntag • Lancaster, TX

2d

About The Position

Job Summary Provide support to the Quality Team, Commercial Sales Team and Customers by obtaining and providing product documentation and completing customer product and regulatory questionnaires Job Description: Actively reach out to suppliers and manufacturers to request, track, and obtain product documentation. Research online databases, manufacturer portals, and industry resources to locate publicly available documents when necessary. Provide the timely completion and return of customer forms. Review received documents for completeness, accuracy, and compliance with company and regulatory standards (e.g., GHS, TSCA, USMCA, REACH). Cross-check document metadata such as product codes, chemical names, CAS numbers, and revision dates. Upload and categorize documentation into internal systems (e.g., SharePoint and SAP/DMS). Maintain accurate and organized digital records to ensure audit readiness. Liaise with procurement, quality, and compliance teams to understand documentation needs Escalate supplier compliance issues or delays in documentation to relevant stakeholders. Assist in developing and refining procedures for document collection, tracking, and maintenance. Contribute to the creation of document request templates, supplier communication guidelines, and tracking tools.

Requirements

• Minimum of 2 years related work experience, or equivalent combination of education and experience.
• Possess a 1 to 3 years’ experience in the chemical industry or a degree in chemistry related fields, or coursework related to chemistry or regulatory affairs.
• Proficient computer skills
• Proficient in Microsoft Office, including Outlook, Word and Excel
• Ability to prioritize work to meet time-sensitive deadlines.
• Possess excellent written and oral communication skills.
• Ability to effectively communicate with all levels of staff including upper management.
• Ability to read, write and speak the English language.

Responsibilities

• Actively reach out to suppliers and manufacturers to request, track, and obtain product documentation.
• Research online databases, manufacturer portals, and industry resources to locate publicly available documents when necessary.
• Provide the timely completion and return of customer forms.
• Review received documents for completeness, accuracy, and compliance with company and regulatory standards (e.g., GHS, TSCA, USMCA, REACH).
• Cross-check document metadata such as product codes, chemical names, CAS numbers, and revision dates.
• Upload and categorize documentation into internal systems (e.g., SharePoint and SAP/DMS).
• Maintain accurate and organized digital records to ensure audit readiness.
• Liaise with procurement, quality, and compliance teams to understand documentation needs
• Escalate supplier compliance issues or delays in documentation to relevant stakeholders.
• Assist in developing and refining procedures for document collection, tracking, and maintenance.
• Contribute to the creation of document request templates, supplier communication guidelines, and tracking tools.

Benefits

• Paid parental leave
• Education assistance program
• Employee assistance program
• Various healthcare plan options as well as 401(k)

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Education Level: No Education Listed
• Number of Employees: 501-1,000 employees