Document Services Specialist

Lowenstein Sandler • Roseland, NJ

7d • $70,000 - $80,000 • Remote

About The Position

The services offered by the Document Services Specialist include coordinating word processing workflow, editing complex documents, spreadsheets, and presentations, creating zip files, printing and delivering multiple e-mail attachments. Careful attention must be paid to formatting as documents must be accurate and look professional. This position requires extensive knowledge and experience with graphics, desktop publishing, database, file management and advanced word processing software packages.

Requirements

• Minimum of 5+ years work experience in a WP department in a law firm.
• Ability to function effectively in stressful situations.
• Excellent organizational skills and ability to multi-task.
• Ability to coordinate workflow of word processing services across all offices.
• Ability to problem-solve and prioritize workload in order of importance to meet deadlines.
• Ability to work effectively as an independent operator, as workflow dictates.
• Ability to coordinate and communicate effectively with all levels of the organization.
• Ability to learn and effectively apply new software as required.
• Ability and willingness to teach and assist others when requested.
• Advanced Microsoft Word skills including Styles, Innova Numbering Suite, Best Authority and Tables of Contents.
• Advanced Excel, PowerPoint, Access, and Visio skills.
• Proficiency with QuarkXPress, Photoshop, and Microsoft Publisher.
• Proficiency with .pdf Docs, FileSite Document Management System and Microsoft Outlook.
• Ability to maintain reliable attendance record and punctuality.
• Excellent typing, spelling, grammar, and proofreading skills.
• Ability to provide excellent client service by maintaining a positive and professional attitude as well as comport oneself professionally when interacting with all levels of the organization as well as external clients, vendors, and the general public.
• Exhibit a desire to team with support staff, peers, attorneys, and administrators by demonstrating willingness to undertake additional responsibilities and assist others when requested.

Responsibilities

• Coordinate flow of word processing work across offices as well as among day, night, and weekend staff.
• Create, revise and format complex legal documents, spreadsheets, and presentations, adhering to Firm policy and guidelines.
• Troubleshoot documents.
• Answer questions and provide technical assistance when required.
• Convert documents from Word to PDF or from PDF to Word.
• Clean-up and format scanned documents.
• Proofread work for accuracy prior to routing or returning to attorneys/employees.
• Transcribe audio files and tapes into letters, reports, marketing presentations and supporting handouts.
• Attend all mandatory training classes and remain current on available technology, utilizing it to the fullest.
• Accept change and work to incorporate change into daily work environment.
• Utilize various software applications to create marketing publications, pitch materials, intranet banners, firm event materials, etc.

Benefits

• Our benefits package includes coverage options for medical, dental, vision, prescription drug, life insurance, disability, FSAs, 401K, and paid time off.

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level
• Education Level: No Education Listed
• Number of Employees: 501-1,000 employees