Document Specialist

Cozen O'Connor Corporation • Philadelphia, PA

13d • Hybrid

About The Position

The Document Specialist is an integral part of our team, transcribing and revising various types of documents and contributing to our commitment to providing the highest quality legal service. This role is eligible for a hybrid work schedule working 3 days in the Philadelphia office and 2 days working from home.

Requirements

• Minimum 3 years of word processing experience.
• Typing speed of 50+ words per minute.
• Proficiency in Windows 10 and 11, Microsoft Office 2016, Outlook, and iManage Work (or comparable Document Management System).
• High school diploma.

Responsibilities

• Document Transcription and Revision: Accurately transcribe and revise correspondence, pleadings, discovery materials, memos, reports, special forms, voicemails, and hard copy documents.
• Proficiency in Adobe Pro, including converting PDFs to Word, reducing file sizes, and using editing tools.
• Utilize the typewriter tool for text changes, insert signatures, and create JPEGs/images within PDFs.
• Apply Bates labeling and make documents OCR text searchable.
• Learn how to create PDF Portfolios for efficient bulk bates labeling.
• Document Formatting and Organization: Prepare mass mailing mail merges.
• Clean and format documents using DocXtools, ensuring consistent application of firm styles.
• Expertise in cross-referencing and blacklining using Litera or comparable software.
• Create table of contents, table of authorities, and points and authorities using Best Authority.
• Generate bookmarks and assist in creating closing binders, including hyperlinking embedded documents.
• Craft professional PowerPoint presentations and format complex Excel spreadsheets.
• Time Management and Technology Skills: Input attorney time using Intapp.
• Create timelines and organizational charts using Word, Visio, or PowerPoint.
• Learn the E-Notary and DocuSign processes.
• Familiarity with scanning equipment, Dictaphone, and general office technology.

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level
• Education Level: High school or GED
• Number of Employees: 501-1,000 employees