Document Management Specialist

Jedson Engineering Inc • Cincinnati, OH

5d • Onsite

About The Position

We are seeking a Document Management Specialist to join our Project Document & Data Management (PDDM) team. This position operates under general supervision and plays a key role in supporting routine document control and data management activities within a collaborative team environment. The successful candidate will provide both technical and administrative support across various PDDM workfaces including, but not limited to, In-House Engineering, Supplier Data, Work Packages, Contracts, Reporting, and Client Original Documentation.

The ideal candidate is detail-oriented, adaptable, and comfortable handling multiple priorities in a fast-paced environment. Strong verbal and written communication skills are essential, as this role interfaces with clients, engineering subcontractors, internal teams, and field personnel.

Requirements

• Multi-tasking ability with strong organizational and time management skills.
• Proven experience in prioritizing tasks under minimal supervision.
• Available to work full-time during standard business hours
• Strong verbal and written communication skills.
• Team player with a proactive, self-starter attitude.
• High standards for accuracy, efficiency, and speed in task execution.
• Demonstrated analytical capabilities and problem-solving skills.
• Experience using Data Management Systems.
• Prior experience in an Engineering Services Provider or related industry.

Nice To Haves

• Familiarity with two or more PDDM disciplines (e.g., Engineering, Supplier Data, Contracts, Work Packages, Reporting).
• Experience with commonly used document control platforms and tools.

Responsibilities

• Perform document management activities such as scanning, renaming, filing, and revision control of both hard-copy and electronic documents.
• Assist in receiving, logging, and filing documents in accordance with project-specific requirements and timelines.
• Maintain and update project databases and document management systems.
• Prepare and issue transmittals, reproduction orders, and notifications to internal and external stakeholders.
• Ensure accuracy and compliance with document formatting, issue status, and revision protocols.
• Collaborate with coworkers and project team members to ensure deadlines are met and client expectations are achieved.
• Depending on team lead discretion, may be authorized to release documents independently without additional quality checks.

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Education Level: No Education Listed