Document Management Specialist
About The Position
Shape a remarkable future with us. Build a career working for an industry leader that truly invests in their people – and equips them with leading technology, continuous learning, and the ability to bring their best selves to work. As the preeminent wine and spirits distributor, Southern Glazer’s isn't just one of Forbes’ Top Private Companies; it's a family-owned business with deep roots dating back to 1933. Southern Glazer’s is proud of its well-earned positive reputation, continually achieving accolades for our outstanding workplace culture. We take pride in creating a culture where our people are valued, supported, and provided opportunities for growth and belonging. As a full-time employee, you can choose from a wide-ranging menu of our Top Shelf Benefits, including comprehensive medical and prescription drug coverage, dental and vision plans, tax-saving Flexible Spending Accounts, disability coverage, life insurance plans, and a 401(k) plan. We also offer tuition assistance, a wellness program, parental leave, vacation accrual, paid sick leave, and more. By joining Southern Glazer’s, you would be part of a team that values excellence, innovation, and community. This is more than just a job – it's an opportunity to build the future of beverage distribution and grow with a company that truly cares about its people.OverviewTimely and accurate processing of documents received by mail and/or electronic upload for the SGWS and other departments within established guidelines.
Requirements
- High school diploma or equivalency plus 1-year experience
- At least 2-5 years of Data Entry environment
- Excellent interpersonal, customer service, analytical/problem solving, problem management, presentation development, presentation, and communications skills
- Knowledge and experience with an Imaging System
- Knowledge of standard Document Management concepts, practices, and procedures
Responsibilities
- Scan all documents received and processed by SGWS and all divisions
- Index (early archiving) all invoices into a proper workflow
- Prepare documents for late archiving/scanning for Accounts Payable, Inventory Costing, General Ledger, and Supplier billing departments
- Ensures that all W-9's (Independent contractor tax forms) are scanned and linked to a vendor number
- Operate data capture technology to import digitized documents into the document management system
- Make corrections to scanned images as required
- Support internal and external audit activities, as required, to ensure that auditors are provided with the necessary information to complete their audits timely
- Open, sort, and stamp incoming mail, and mail out Payable Account checks
- Print and mail Supplier Billing invoices and statements
- Perform filing duties, which may include 'purging' and archiving old documents
- Maintain electronically transmitted supplier s credits/invoices
- Perform other job-related duties as assigned
- Additional Primary Responsibilities
Benefits
- comprehensive medical and prescription drug coverage
- dental and vision plans
- tax-saving Flexible Spending Accounts
- disability coverage
- life insurance plans
- 401(k) plan
- tuition assistance
- a wellness program
- parental leave
- vacation accrual
- paid sick leave
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What This Job Offers
Job Type
Full-time
Career Level
Entry Level
Education Level
High school or GED
