Document Handling Specialist

Brault • San Dimas, CA

2d • Onsite

About The Position

Brault is a practice management, billing and coding company exclusively serving acute care independent physician practices. A high volume privately held and family owned medical billing company, we are actively looking for a driven, entry-level Document Handling Specialist with a strong willingness to learn and develop new skills.
Drop electronic claims to paper as required for payer submission.
Pull and attach corresponding medical records from the document repository for claims.
Prepare and mail complete claim packets to insurance payers, including necessary medical documentation.
Process and scan all incoming (returned) mail.
Accurately attach incoming medical records and correspondence to patient accounts in the EDI system.
Manage and send all physical mail generated from the chart swap platform.
Maintain organized filing and documentation of mailed and scanned items.
Ensure HIPAA compliance and confidentiality of patient information at all times.
Communicate with internal teams to resolve missing or incomplete documentation.
Track and report on mailing activity and claim submission status as needed.
Index all physical and lockbox mail within the Laserfiche repository

Other Duties
Please note this job description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee for this job. Duties, responsibilities and activities may change at any time with or without notice.

Requirements

• Strong organizational and time management skills.
• Attention to detail and accuracy in document handling.
• Basic knowledge of HIPAA regulations.
• Proficiency with scanners, printers, and document management software.
• Ability to work independently and as part of a team.
• High school diploma or equivalent; additional education in healthcare administration or billing is a plus.
• Experience in medical billing, claims processing, or health information management preferred.

Responsibilities

• Drop electronic claims to paper as required for payer submission.
• Pull and attach corresponding medical records from the document repository for claims.
• Prepare and mail complete claim packets to insurance payers, including necessary medical documentation.
• Process and scan all incoming (returned) mail.
• Accurately attach incoming medical records and correspondence to patient accounts in the EDI system.
• Manage and send all physical mail generated from the chart swap platform.
• Maintain organized filing and documentation of mailed and scanned items.
• Ensure HIPAA compliance and confidentiality of patient information at all times.
• Communicate with internal teams to resolve missing or incomplete documentation.
• Track and report on mailing activity and claim submission status as needed.
• Index all physical and lockbox mail within the Laserfiche repository

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Education Level: High school or GED
• Number of Employees: 11-50 employees