Document Controls Specialist

STV • Chicago, IL

14d

About The Position

STV is a nationally recognized leader for delivering value and excellence in construction management, engineering, architecture, planning and environmental services, is seeking a Document Controls Specialist. The individual we seek should be skilled in the use of technology to complete their day to day tasks. They should be able to communicate well with a large team in order to coordinate and complete multiple responsibilities on a deadline.

Requirements

• Microsoft Office Suite of software is required. Expertise in Excel required. Experience with Bluebeam/Adobe Acrobat is required.
• Shall have Bachelor's Degree in Construction Management, Engineering or a related field.
• Minimum of 3 years full time experience in project management, design, construction, operations, administration, architectural electrical or mechanical plumbing or related field;
• Must be detail oriented and highly organized.
• Must have a self-starter attitude with proactive, results-oriented focus; and willing and capable to assume additional responsibilities.
• Effective oral and written communication skills.
• Must be able to interface with a variety of people with different technical levels and educational backgrounds; must be detail-oriented and highly organized; and must be able to produce accurate and timely results while maintaining a positive customer-service attitude.

Nice To Haves

• Experience with large-scale Document Control Software is preferred, Procore is highly desirable.
• Demonstrated experience with routine Document Control hardware and software, such as scanners.
• Previous experience in a construction environment is highly desirable, with an understanding of the construction process and coordination of various entities in the industry.
• Previous experience managing a Document Control effort for a large-scale construction project preferred.
• Experience with public agencies contract administration is preferred.

Responsibilities

• The control, scanning, indexing, linking, electronic filing and distribution of documents in Procore or other Project Management Tool. This includes internal and external to project participants distribution of correspondence, technical submittals, project reports, Requests for Information, and contract plans and specifications.
• Prepare transmittals, distribute documents, and retrieve documents.
• Assist the Project Managers and the Project Team in all matters relative to project documents and the control and distribution of documents.
• Process project documents and maintain document control files in accordance with project document control procedures. Document Control Support encompasses both electronic and hard copy distribution and filing.
• Establish and maintain files; receive, index and scan documents. Types of project documents include correspondence, field memos, submittals, pay requests, drawing log, safety notices, RFIs, and photos.

Benefits

• Health insurance, including an option with a Health Savings Account
• Dental insurance
• Vision insurance
• Flexible Spending Accounts (Healthcare, Dependent Care and Transit and Parking where applicable)
• Disability insurance
• Life Insurance and Accidental Death & Dismemberment
• 401(k) Plan
• Retirement Counseling
• Employee Assistance Program
• Paid Time Off (16 days)
• Paid Holidays (8 days)
• Back-Up Dependent Care (up to 10 days per year)
• Parental Leave (up to 80 hours)
• Continuing Education Program
• Professional Licensure and Society Memberships

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level
• Number of Employees: 11-50 employees