Document Controller

United Integrated Services (USA) Corp. • Phoenix, AZ

15h • Onsite

About The Position

The Document Controller will work with and maintain the integrity of electronic and hardcopy formats of technical documents such as blueprints and reports. Sorting, storing, accessing, archiving, and ensuring the accurate and timely accessing and distribution of documented information as requested. You will be the main point of contact for the management of project-related documents.

Requirements

• Bachelor’s degree in business management, Administration, or a related field.
• 1-3+ years of relevant experience using an electronic document management system.
• Familiarity with technical information such as metadata, tags, and attributes of construction and non-construction documents
• Strong understanding of various disciplines and document types.
• Proactive with strong planning, organization, and time-management skills.
• Proficiency in Microsoft Office Suite products (Word, PowerPoint, Excel, Outlook, Teams).
• Meticulous and able to follow through with tasks promptly. High level of attention to detail, and highly organized.
• Excellent organizational and time management skills.
• Ability to act with integrity, professionalism, and confidentiality.
• Ability to effectively prioritize responsibilities depending on project needs. Ability to effectively present information and respond to questions from groups of managers and employees.
• Ability to develop and maintain successful relationships with all levels of employees, clients, and subcontractors.
• Must be able to work under pressure and meet deadlines while maintaining a professional attitude.
• Ability to work in a construction site environment (trailer office).
• Excellent verbal and written communication skills in English.
• Must have and maintain a valid driver’s license. May be required to travel to other sites within Arizona to perform certain work functions.
• This position requires the ability to lift and carry up to 50 lbs for transporting documents, equipment, and other materials as needed.
• The role involves extended periods standing, walking and/or of sitting while working at a computer.
• Frequent movement between the construction trailer and various areas of the construction site is necessary.
• Even though the exposure of hazardous work conditions would be minimal, the employee may be required to visit the work area of the jobsite and thus be exposed to some typical work hazards that may be present on a construction site, such as dust, moving machineries, weather, caustic chemicals, noise etc.

Nice To Haves

• Construction industry experience.
• Written and verbal communication skills in Mandarin.

Responsibilities

• Possess good knowledge of document control management processes and standards.
• Log, track, retrieve, and maintain proper organization and storage of all project documents including submittal and deliverable tracking and project logs.
• Utilize owner-provided Construction Management software.
• Review inspector’s daily reports for accuracy.
• Coordinate with Project Managers and Subcontractors to expedite turnaround times on submittal and deliverable transmissions and reviews.
• Print permitted drawings for city inspector reviews.
• Other responsibilities as assigned.

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level