Document Control Specialist

GEM Technologies, Inc. • Los Alamos, NM

24d • Onsite

About The Position

We are seeking a Document Control Specialist to join our team supporting the Los Alamos National Laboratory! This position is full-time and will be based out of Los Alamos, New Mexico. Responsibilities Provides comprehensive administrative and operational support to technical, project management, and business functions within the Los Alamos National Laboratory (LANL). Ensures daily operations, document control, and communication workflows are executed efficiently, securely, and in compliance with DOE and LANL procedural standards. Supports teams working in a complex, highly regulated environment requiring confidentiality, accuracy, and multitasking across multiple priorities. Prepares, tracks, and maintains controlled documentation, correspondence, and deliverables in accordance with LANL and DOE standards (including CUI and Records Management requirements). Coordinates scheduling, meeting logistics, and action tracking to ensure project milestones are met. Supports document routing, approval workflows, and version control through designated LANL systems. Assists with audits, readiness reviews, and records validation activities to support operational compliance. Monitors inventory, orders office and technical supplies, and supports materials management activities as needed. Serves as a liaison between departments to ensure timely communication, task execution, and issue resolution. Upholds security awareness, confidentiality, and professionalism in all LANL-related communications and documentation.

Requirements

• Education & Years of Experience – Bachelor’s Degree and 5+ years of relevant experience: or High School Diploma and 10+ years with relevant experience may be considered in lieu of a degree.
• Citizenship – To be considered, you must be a United States (U.S.) citizen due to the federal nature of the work.
• Clearance – Must possess or be eligible to obtain and maintain a DOE Q clearance. Candidates with a “Top Secret” Clearance will be considered as well.
• 5+ years of experience in administrative, compliance, or operational support roles within regulated or technical industries.
• Demonstrated experience managing documentation, scheduling, and workflow tracking across multiple stakeholders.
• Proficiency in Microsoft Office Suite (Word, Excel, Outlook, Teams) and document management systems.
• Strong communication skills and ability to interface effectively with multidisciplinary teams.
• Experience working under compliance frameworks such as HIPAA, FINRA, SEC, or CUI (transferable to DOE environments).
• Ability to obtain and maintain a DOE Q-Clearance.

Nice To Haves

• Prior experience supporting DOE, NNSA, or National Laboratory operations.
• Familiarity with LANL systems, controlled document processes, or Records Management standards (DOE O 243.1).
• Knowledge of procurement coordination, inventory tracking, and materials management.

Responsibilities

• Provides comprehensive administrative and operational support to technical, project management, and business functions within the Los Alamos National Laboratory (LANL)
• Ensures daily operations, document control, and communication workflows are executed efficiently, securely, and in compliance with DOE and LANL procedural standards.
• Supports teams working in a complex, highly regulated environment requiring confidentiality, accuracy, and multitasking across multiple priorities.
• Prepares, tracks, and maintains controlled documentation, correspondence, and deliverables in accordance with LANL and DOE standards (including CUI and Records Management requirements).
• Coordinates scheduling, meeting logistics, and action tracking to ensure project milestones are met.
• Supports document routing, approval workflows, and version control through designated LANL systems.
• Assists with audits, readiness reviews, and records validation activities to support operational compliance.
• Monitors inventory, orders office and technical supplies, and supports materials management activities as needed.
• Serves as a liaison between departments to ensure timely communication, task execution, and issue resolution.
• Upholds security awareness, confidentiality, and professionalism in all LANL-related communications and documentation.

Benefits

• Medical, Dental and Vision Insurance (including HSA & PPO options)
• Paid Time Off (PTO)
• Paid Holidays
• Life Insurance
• matching 401(k) Retirement Plan

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level
• Number of Employees: 11-50 employees