Document Control Specialist

UBE C1 CHEMICALS AMERICA • Waggaman, LA

13d • Onsite

About The Position

The Document Control Specialist is responsible for managing, maintaining, and distributing controlled documents throughout the plant to ensure compliance with regulatory, quality, safety, and operational requirements. This role also provides critical support to Process Safety Management (PSM), engineering projects, training systems, construction, and overall site administrative workflows.

Requirements

• High school diploma required; associate or bachelor’s degree preferred.
• 5-10 years of document control experience in a chemical, manufacturing, or industrial environment.
• Knowledge of PSM, ISO standards, or quality systems preferred.
• Strong organizational skills, attention to detail, and ability to manage multiple priorities.
• Proficiency in Microsoft Office and document management systems (DMS).
• Strong communication skills and ability to work across departments.
• Advanced skills in Microsoft Office Suite (Word, Excel, Access, Adobe Acrobat) and specialized document management software.
• Expertise in relevant quality systems and regulatory requirements (e.g., OSHA, EPA, and LDEQ).
• Ability to analyze complex data, identify issues, and develop effective solutions to improve processes.
• Exceptional attention to detail, meticulous organization, and the ability to manage multiple tasks under pressure.
• Strong written and verbal communication skills for collaborating with cross-functional teams and external stakeholders.

Nice To Haves

• Knowledge of PSM, ISO standards, or quality systems preferred.

Responsibilities

• Build a document control system, starting with the construction phase of the plant building process, then transition to site support.
• Maintain and manage all controlled documents, including SOPs, policies, forms, drawings, manuals, and quality records.
• Ensure proper document numbering, revision control, approval workflows, and distribution.
• Maintain both electronic and physical archives, including retention, indexing, and document retrieval.
• Ensure obsolete or superseded documents are removed from circulation.
• Support compliance with OSHA, EPA, ISO, PSM, and RMP requirements by maintaining accurate documentation and records.
• Prepare audit materials, assist during regulatory inspections, and maintain compliance-related logs.
• Ensure required documentation is available and up to date for internal and external audits.
• Maintain documentation for MOCs, PSSRs, PHAs, incident investigations, and audits.
• Track MOC closeout deadlines and ensure the collection of required supporting files.
• Organize and support PSM program reviews and compliance verifications.
• Maintain training matrices and update employee training records.
• Notify supervisors of upcoming training expirations or required certifications.
• Support training events, including attendance records, sign-in sheets, and documentation packages.
• Manage as-built drawings, equipment data sheets, vendor manuals, and engineering project record books.
• Support engineering teams with transmittals, RFIs, contractor documentation, and revision control.
• Ensure accurate storage and easy retrieval of technical documents.
• Maintain quality-related documents such as SOPs, test methods, batch records, and specifications.
• Assist with internal and external quality audits and CAPA documentation.
• Coordinate updates to quality system documents.
• Support operations, maintenance, engineering, and EHS with templates, logs, and controlled forms.
• Manage shared folders or document management systems (e.g., SAP, SharePoint, and others).
• Assist with meeting coordination—agenda preparation, action item tracking, and meeting minutes.

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level
• Education Level: High school or GED
• Number of Employees: 11-50 employees