Document Control Specialist

Modular Power Solutions • Nashville, TN

1d • Onsite

About The Position

Whether you’re a recent grad or a seasoned professional, you can experience meaningful career growth at MPS. Enjoy a true sense of ownership as you work with a proven industry leader on some of the most exciting and high-profile projects in the nation. We offer a wide range of job opportunities, competitive compensation, full benefits, an Employee Stock Ownership Plan and more. YOUR NEXT OPPORTUNITY: The Document Control Specialist is responsible for collecting, maintaining , and distributing all project documents. This position will assist all levels of staff on a project. WHAT YOU’LL DO: Performs administrative functions such as filing; correspondence log maintenance; processing incoming and outgoing correspondence and transmittals into the hard file and electronic database system; record and store photographs; schedule meetings. Manage documentation, compliance reporting and all filing system developments. Assists in preparation of reports and Power Point presentations; development and updating of project administrative procedures and in maintenance of project manuals and library. Tracks and manages the resolution of RFI’s, submittals, and change orders. Reviews, logs, and acts upon incoming and outgoing documents associated with project. Input daily project information into the computer system. Works with Construction Management Team to prepare and submit monthly reports. Archives all project records and maintains record keeping of such documents. The duties and responsibilities are intended to describe the general nature and scope of work being performed by this position. This is not a complete listing and other duties will be assigned based on the position’s role within the business unit.

Requirements

• Associate degree in Business Management or related discipline
• Minimum 1-year previous document control experience, preferably in a construction environment
• Can be a c ombination of education, training, and relevant experience
• Computer, filing, and 10-key skills
• Attention to detail is necessary ; strong analytical skills favored
• Remarkable level of discretion and interpersonal skills to handle sensitive and confidential matters and documentation
• Proficient in using a computer and Microsoft Office (Outlook, Word, Excel, etc.); Oracle preferred
• P rioritize and manage multiple tasks, changing priorities as necessary
• W ork under pressure and adapt to changing requirements with a positive attitude
• O ral and written communication skills as for the position
• S elf-motivated, proactive and an effective team player
• I nteract effectively and professionally with all levels of employees, both management and staff alike, vendors, clients, and others

Responsibilities

• Performs administrative functions such as filing; correspondence log maintenance; processing incoming and outgoing correspondence and transmittals into the hard file and electronic database system; record and store photographs; schedule meetings.
• Manage documentation, compliance reporting and all filing system developments.
• Assists in preparation of reports and Power Point presentations; development and updating of project administrative procedures and in maintenance of project manuals and library.
• Tracks and manages the resolution of RFI’s, submittals, and change orders.
• Reviews, logs, and acts upon incoming and outgoing documents associated with project.
• Input daily project information into the computer system.
• Works with Construction Management Team to prepare and submit monthly reports.
• Archives all project records and maintains record keeping of such documents.

Benefits

• ESOP – Employee Stock Ownership
• 401k
• Annual bonus program based upon performance, profitability, and achievement
• 17 PTO days per year plus 10 paid holidays
• Medical, Dental, Vision Insurance
• Term Life, AD&D Insurance, and Voluntary Life Insurance
• Disability Income Protection Insurance
• Pre-tax Flexible Spending Plans (Health and Dependent Care)
• Charitable Giving Match with our Rosendin Foundation

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Education Level: Associate degree