Document Control Program Manager

United States Career • Bridgewater, NJ

3d • $102,000 - $136,000

About The Position

Purpose of Position: Create an efficient document control program to allow for standardization of document control across the department. Develop, implement, and manage document control procedures to ensure a reliable and efficient system for handling, tracking, storing, and retrieving all project-related documentation. Ensure all documentation is accessible and up to date for active projects. Facilitate efficient workflow during the execution phase so proper documents will be available for all project team members. Why Messer? Messer is the world’s largest privately held industrial gases company and what we do matters because it is woven into every part of life, from the medical gases that patients rely on, to the gases which generate the laser light used in computer chip manufacturing and eye / skin surgery, to the essential elements needed to safely and sustainably produce the goods our communities depend on. At Messer, our values are the foundation of who we are and how we succeed together: customer focus; employee orientation; responsibility; entrepreneurship; trust and respect. They guide our decisions, shape our culture, and drive our collective impact. The true strength of Messer is our people—at every level and in every role—and the safety of our people is and always will be priority #1. Messer stands apart because we put what matters first, and you matter.

Requirements

• Demonstrable experience managing document control across multiple contracts and project phases (design, procurement, construction, closeout).
• Proven experience in developing and implementing document control plans and procedures.
• Capability to handle high-volume, fast-paced workloads and meet strict deadlines.
• Strong computer skills, including proficiency with the Microsoft Office Suite (Word, Excel, PowerPoint, Outlook and Teams).
• Thorough understanding of construction industry documentation, including drawings, specifications, RFIs, submittals, and change orders; as well as familiarity with Construction Standards Institute (CSI) codes and their application in document filing.
• Ability to work independently and effectively in an integrated, co-located team environment; and excellent organizational, communication, and interpersonal skills.
• 5+ years of experience in document control and management on large-scale, complex construction projects.
• Bachelor’s degree - Construction management or engineering preferred

Nice To Haves

• At least five years of Industry experience (EPC, AEC and/or Construction) preferred.

Responsibilities

• Develop, manage, and update document control procedures and systems to provide a reliable method for handling, tracking, storing, and retrieving all relevant department documents.
• Train Project Managers and Project Engineers on all procedures.
• Update and maintain the procedures and systems as needed.
• Enable storing of physical hard copy documentation and transition to digital.
• Maintain and track existing hard copy documentation. Messer has facilities that are 30+ years old and documentation only exists in hard copy.
• Ensure all project documents adhere to the uniform filing and records management system requirements, including the specified folder structure and file attributes.
• Perform routine QC verifications across the department to ensure that procedures are effectively enabling:
• Timely and efficient distribution of documents among all project team members.
• Proper storage and tracking of all original documents and check print files, keeping all superseded revisions.
• Entering record documents from all project phases prior to the award of contracts into the system.
• Effective storage of any hard copies of project submittals.
• Timely archival of models and all collaborative data in digital form .
• Release of project documents to the correct departments and personnel.
• Proper storage of records of construction work activities and upload complete sets of progress photos and visual records.
• Effective storage and distribution of all documents from and to the Construction Contractors, including letters, drawings, reports, Requests for Information (RFIs), meeting minutes, change requests, proposals, schedules, invoices, and approvals from Authorities Having Jurisdiction (AHJ).
• Support Project Managers and Project Engineers on document control as needed.
• Perform other duties as assigned.

Benefits

• Messer provides medical, dental, vision, short term disability, life insurance and paid time off as well as other voluntary benefits, such as, long term disability in accordance with the terms and conditions of these Plans.
• Employees are eligible to enroll in Messer’s 401(k) Plan.
• Employees may be eligible to participate in the company’s bonus program.

What This Job Offers

• Job Type: Full-time
• Career Level: Manager