Document Control Manager

Prince Contracting, LLC • Deerfield Beach, FL

2d

About The Position

Manage the full document control process for the project, including creation, organization, and maintenance of physical and digital project folders. Assign document and drawing numbers according to established protocols and maintain accurate logs. Ensure timely distribution of project information to internal teams, subcontractors, and external stakeholders. Maintain quality documentation, including drawings, RFIs, submittals, and registers. Coordinate updates and revisions to project drawings in Procore and other document management systems. Establish and maintain a comprehensive project library and material listings. Monitor compliance with document control procedures, project requirements, and company policies. Implement improvements to document management processes and support adoption of new systems. Train employees and project teams on document control procedures and system usage. Track and manage Procore Submittals and RFIs, ensuring timely responses, revisions, and resubmissions. Assist with internal audits, inspections, and reporting to ensure accuracy, efficiency, and cost control. Communicate updates to document control procedures and coordinate with Project Managers/Design Managers. Maintain signature authority matrices and other compliance documentation. Support corporate policies and company strategic objectives. Perform additional assignments as directed by management.

Requirements

• Associate’s degree preferred; equivalent work experience considered.
• Minimum 3 years of experience in document control or related field.
• Proficient in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook, SharePoint) and Primavera Contract Manager.
• Experience with Procore or similar document management systems.
• Strong organizational, multi-tasking, and communication skills.
• Ability to work effectively in a team environment.
• Ability to read, write, and manage correspondence accurately.
• Physical requirements: sitting, standing, walking, reaching, stooping, kneeling; occasionally lifting up to 10 lbs; vision for close work and peripheral awareness.
• Willingness to travel to project sites as required.

Responsibilities

• Manage the full document control process for the project, including creation, organization, and maintenance of physical and digital project folders.
• Assign document and drawing numbers according to established protocols and maintain accurate logs.
• Ensure timely distribution of project information to internal teams, subcontractors, and external stakeholders.
• Maintain quality documentation, including drawings, RFIs, submittals, and registers.
• Coordinate updates and revisions to project drawings in Procore and other document management systems.
• Establish and maintain a comprehensive project library and material listings.
• Monitor compliance with document control procedures, project requirements, and company policies.
• Implement improvements to document management processes and support adoption of new systems.
• Train employees and project teams on document control procedures and system usage.
• Track and manage Procore Submittals and RFIs, ensuring timely responses, revisions, and resubmissions.
• Assist with internal audits, inspections, and reporting to ensure accuracy, efficiency, and cost control.
• Communicate updates to document control procedures and coordinate with Project Managers/Design Managers.
• Maintain signature authority matrices and other compliance documentation.
• Support corporate policies and company strategic objectives.
• Perform additional assignments as directed by management.

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level
• Education Level: Associate degree
• Number of Employees: 1-10 employees