Lab Document Control Manager

IntelliPro Group Inc. • Houston, TX

39d • Remote

About The Position

Document Control Manager – Remote Duration: 12 months temp job with possible extension Office: Houston, TX 77064 Shift: Normal Business Hours Pay rate: $84/hr. on W2 Job Responsibilities: Document Control Management: Manage and oversee the organization of electronic documents, ensuring the proper naming conventions, filing structures, and version control systems are in place. Develop, implement, and maintain document control procedures for both internal teams and external stakeholders. Ensure all documents are readily accessible, with controlled access based on project requirements. Coordinate with various departments and contractors to ensure timely collection, review, and distribution of required documents for turnover packages. Perform document audits to ensure compliance with project-specific standards. Ensure proper version control is maintained for all document packages Collaborate with project teams to resolve any documentation punches, discrepancies, or missing documentation Tracking of documentation punches and provide metric reports on punches Proactively engage with vendors on common documentation punches and common issues to ensure right first-time approach Review and verify that all documentation requirements (VDR) for handover are complete and accurate Ensure all documents comply with contractual, legal, and client-specific requirements. Managing the approval process by sending the document to approved reviewers/ approvers according to an approval matrix. Following up on documents after an agreed time. Monitor the status of turnover documentation and provide regular updates, metrics and reports to senior management on the status and any potential delays. Work closely with project managers, engineers, construction teams, and contractors to ensure smooth coordination of document flow and turnover deadlines. Liaise with clients, subcontractors, and third-party vendors to ensure the timely submission and approval of turnover documents. Address any queries related to document format, structure, or content during project closeout. Maintain accurate records of all turnover documentation for future reference or audits. Utilize document management software for the electronic control and tracking of project documents. Minimum Qualifications: Educational Background: A degree/certificate in a relevant field such as Information Management, Library Science, or a related discipline. Experience in Document Control: Proven experience in managing both physical and electronic project documents, including tracking, receiving, filing, and managing documents. Attention to Detail: Ability to ensure all documents are clearly labelled, indexed, complete, and readable. Technical Skills: Proficiency in developing and managing an electronic document control plan. Communication Skills: Strong ability to clarify document contents with client and vendor personnel. Analytical and Organizational Skills: Expertise in filing documents in a neat and consistent manner and managing document control storage.

Requirements

• A degree/certificate in a relevant field such as Information Management, Library Science, or a related discipline.
• Proven experience in managing both physical and electronic project documents, including tracking, receiving, filing, and managing documents.
• Ability to ensure all documents are clearly labelled, indexed, complete, and readable.
• Proficiency in developing and managing an electronic document control plan.
• Strong ability to clarify document contents with client and vendor personnel.
• Expertise in filing documents in a neat and consistent manner and managing document control storage.

Responsibilities

• Manage and oversee the organization of electronic documents, ensuring the proper naming conventions, filing structures, and version control systems are in place.
• Develop, implement, and maintain document control procedures for both internal teams and external stakeholders.
• Ensure all documents are readily accessible, with controlled access based on project requirements.
• Coordinate with various departments and contractors to ensure timely collection, review, and distribution of required documents for turnover packages.
• Perform document audits to ensure compliance with project-specific standards.
• Ensure proper version control is maintained for all document packages
• Collaborate with project teams to resolve any documentation punches, discrepancies, or missing documentation
• Tracking of documentation punches and provide metric reports on punches
• Proactively engage with vendors on common documentation punches and common issues to ensure right first-time approach
• Review and verify that all documentation requirements (VDR) for handover are complete and accurate
• Ensure all documents comply with contractual, legal, and client-specific requirements.
• Managing the approval process by sending the document to approved reviewers/ approvers according to an approval matrix.
• Following up on documents after an agreed time.
• Monitor the status of turnover documentation and provide regular updates, metrics and reports to senior management on the status and any potential delays.
• Work closely with project managers, engineers, construction teams, and contractors to ensure smooth coordination of document flow and turnover deadlines.
• Liaise with clients, subcontractors, and third-party vendors to ensure the timely submission and approval of turnover documents.
• Address any queries related to document format, structure, or content during project closeout.
• Maintain accurate records of all turnover documentation for future reference or audits.
• Utilize document management software for the electronic control and tracking of project documents.

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level
• Education Level: No Education Listed
• Number of Employees: 251-500 employees