Document Control Manager
About The Position
AECOM is seeking a highly qualified Document Control Manager to lead and oversee critical document management, records governance, and controlled information workflows across major programs and operational environments. This role is responsible for ensuring that all documentation processes are executed with accuracy, consistency, security, and full compliance with company standards and applicable regulatory requirements. The Document Control Manager provides centralized leadership for document lifecycle management, supports audit-ready recordkeeping, and enables efficient coordination across project teams, contractors, clients, and stakeholders.
Requirements
- Bachelor’s degree plus ten years of related experience or demonstrated equivalency of experience and/or education including two years of leadership.
- Experience with enterprise document platforms such as SharePoint, ProjectWise, Aconex, Unifier, or similar tools.
Nice To Haves
- Experience supporting document management and records governance on large programs or complex project environments.
- Experience with program and project role administration, including user access management and controlled systems workflows.
Responsibilities
- Oversee and direct all aspects of document control and records management activities for the office, department, or program, ensuring compliance with organizational standards and contractual requirements.
- Develop, implement, and enforce comprehensive document control policies, procedures, naming conventions, and governance workflows focused on efficiency, accuracy, consistency, and information security.
- Manage the full lifecycle of program documentation, including document receipt, routing, review, approval, distribution, retrieval, archival, and controlled record retention.
- Strategically assign and review document control activities, proactively identifying issues, resolving bottlenecks, and maintaining operational excellence across all documentation functions.
- Coordinate and distribute administrative and document control workloads to maximize productivity, ensure timely execution, and support program delivery schedules.
- Manage project personnel administration activities and provide leadership and direction to document control staff, fostering a culture of accountability, discipline, and high-performance document management.
- Serve as the primary liaison for administrative and document management functions, maintaining effective working relationships with clients, contractors, vendors, and the public.
- Maintain complete traceability, version control, and configuration integrity of program records to support oversight reviews, audits, claims prevention, and contractual documentation requirements.
- Utilize metrics and reporting tools to monitor submission compliance, overdue reviews, cycle times, and document status trends while driving continuous improvement in document control practices and systems.
- Apply extensive experience and sound judgment to plan, prioritize, and achieve organizational goals related to information governance and program document control performance.
Benefits
- AECOM benefits may include medical, dental, vision, life, AD&D, disability benefits, paid time off, leaves of absences, voluntary benefits, perks, flexible work options, well-being resources, employee assistance program, business travel insurance, service recognition awards, retirement savings plan, and employee stock purchase plan.
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What This Job Offers
Job Type
Full-time
Career Level
Manager
