Document Control Manager

Turner & Townsend • Philadelphia, PA

3d • $70,000 - $100,000

About The Position

Turner & Townsend is a global professional services company with over 22,000 people in more than 60 countries.
Working with our clients across real estate, infrastructure, energy and natural resources, we transform together delivering outcomes that improve people’s lives. Working in partnership makes it possible to deliver the world’s most impactful projects and programmes as we turn challenge into opportunity and complexity into success.
Our capabilities include programme, project, cost, asset and commercial management, controls and performance, procurement and supply chain, net zero and digital solutions.
We are majority-owned by CBRE Group, Inc., the world’s largest commercial real estate services and investment firm, with our partners holding a significant minority interest. Turner & Townsend and CBRE work together to provide clients with the premier programme, project and cost management offering in markets around the world.
Responsibilities:
Responsible for implementing and maintaining document control processes assuring document control, cataloging, change control and archival requirements are met for the owner operator.
Support the workflow and delivery of required documents for a capital project, overseeing the flow and management of documents from the PMC and other sources.
Manage interfaces with all parties involved with the PMC’s EDMS, ensuring the workflows and distribution matrices are managed for accurate, fast, and efficient information sharing. Identify and mitigate obstacles as necessary.
Develop and maintain the project SharePoint based system ensuring necessary documentation is managed properly.
Manage transmittals from PMC’s EDMS, coordinate workflow responses for the WLNG team, and other associated tasks.
Trains team members in processes and document control software as necessary.
SOX control responsibilities may be part of this role, which are to be adhered to where applicable.

Requirements

• A bachelor's degree in business administration or a related field is preferred.
• Minimum 6-7 years of relevant work experience.
• Proficient in Microsoft 365 products.
• Proficiency in using spreadsheet tools to manage large amounts of data.
• Strong Electronic document management system (EDMS/DMS) experience.
• Understanding of construction documentation.
• Excellent communication skills.

Nice To Haves

• Experience utilizing Power BI, Data studio, Tableau or any equivalent program for data analytics and data visualization, preferred.
• Prior experience managing people is a plus.

Responsibilities

• Responsible for implementing and maintaining document control processes assuring document control, cataloging, change control and archival requirements are met for the owner operator.
• Support the workflow and delivery of required documents for a capital project, overseeing the flow and management of documents from the PMC and other sources.
• Manage interfaces with all parties involved with the PMC’s EDMS, ensuring the workflows and distribution matrices are managed for accurate, fast, and efficient information sharing. Identify and mitigate obstacles as necessary.
• Develop and maintain the project SharePoint based system ensuring necessary documentation is managed properly.
• Manage transmittals from PMC’s EDMS, coordinate workflow responses for the WLNG team, and other associated tasks.
• Trains team members in processes and document control software as necessary.
• SOX control responsibilities may be part of this role, which are to be adhered to where applicable.

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level
• Number of Employees: 5,001-10,000 employees