Document Control I

APSI Construction Management • Alhambra, CA

4d • Onsite

About The Position

PUBLIC WORKS, PROJECT MANAGEMENT DIVISION II, IS SEEKING EXPERIENCED DOCUMENT CONTROL PERSONNEL AT THE DOCUMENT CONTROL I LEVEL TO PROVIDE CONSTRUCTION SUPPORT SERVICES. THE WORK ASSIGNMENT WILL BE AT THE PUBLIC WORKS HEADQUARTERS BUILDING, LOCATED AT 900 S. FREMONT AVENUE, ALHAMBRA, CA. THIS IS A FULL TIME STAFF EXTENSION POSITION.

Requirements

• Minimum 5 years of document control experience in the construction field.
• Must be proficient in using Microsoft Office software.
• Must be detail oriented with effective organization and coordination skills.
• Must have ability to interface and communicate effectively with others and have a positive attitude.
• Experience with public agencies.
• Experience in preparing and reviewing written correspondences for formatting, punctuation, grammar, etc.
• Ability to work in a fast-paced environment and meet tight deadlines.
• Ability to handle changing and increasing workload.
• Proficient in Excel use and spreadsheets is a must.

Nice To Haves

• Experience with OneDrive and/or other digital platforms is a plus.
• Knowledge/use of other Project Control Software is a plus, but not necessary.
• Knowledge/use of Expedition/CM13 is a plus.

Responsibilities

• Assist Project Managers with preparation of change orders, notices to proceeds, requests for quotation (RFQs), Board letters, and general correspondence.
• Support Project Managers in processing payment requests, change orders, submittals, and Requests for Information (RFIs).
• Prepare meeting minutes, status updates, and maintain logs for payments, change orders, RFIs, and submittals.
• Establish and maintain project document filing systems in accordance with County procedures.
• Prepare and generate reports following established County procedures and standard forms
• Manage and organize all project documentation within the project management system, ensuring alignment with PW control software.
• Enter and track project documentation including submittals, RFIs, pending change orders, approved change orders, notices to proceed, and invoices reviewed or prepared by Project Managers.
• Maintain and update document control logs to ensure accurate project tracking.
• Develop and maintain electronic filing systems for efficient document management.
• Utilize Microsoft Word, Excel, and SharePoint/OneDrive for documentation, reporting, and collaboration.
• Demonstrate flexibility and adaptability while supporting multiple projects simultaneously.

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level
• Education Level: No Education Listed