Document Control I

O2EPCM, Inc. dba O2 Engineering, Projects & Construction Management • Los Angeles, CA

5d • $67,000 - $70,000 • Onsite

About The Position

Public Works, Project Management Division II, is seeking experienced Document Control personnel at the Document Control I level to provide construction support services. The work assignment will be at the Public Works headquarters building, located at 900 S. Fremont Avenue, Alhambra, CA. This is a full‑time staff extension position.

Requirements

• Minimum 5 years of document control experience in the construction field.
• Must be proficient in using Microsoft Office software.
• Must be detail oriented with effective organization and coordination skills.
• Must have ability to interface and communicate effectively with others and have a positive attitude.
• Experience with public agencies.
• Experience in preparing and reviewing written correspondences for formatting, punctuation, grammar, etc.
• Ability to work in a fast-paced environment and meet tight deadlines.
• Ability to handle changing and increasing workload.
• Proficient in Excel use and spreadsheets is a must.

Nice To Haves

• Knowledge/use of Expedition/CM13 is a plus.
• Experience with OneDrive and/or other digital platforms is a plus.
• Knowledge/use of other Project Control Software is a plus, but not necessary.

Responsibilities

• Assist Project Managers with preparation of change orders, notices to proceeds, requests for quotation (RFQs), Board letters, and general correspondence.
• Support Project Managers in processing payment requests, change orders, submittals, and Requests for Information (RFIs).
• Prepare meeting minutes, status updates, and maintain logs for payments, change orders, RFIs, and submittals.
• Establish and maintain project document filing systems in accordance with County procedures.
• Prepare and generate reports following established County procedures and standard forms.
• Manage and organize all project documentation within the project management system, ensuring alignment with PW control software.
• Enter and track project documentation including submittals, RFIs, pending change orders, approved change orders, notices to proceed, and invoices reviewed or prepared by Project Managers.
• Maintain and update document control logs to ensure accurate project tracking.
• Develop and maintain electronic filing systems for efficient document management.
• Utilize Microsoft Word, Excel, and SharePoint/OneDrive for documentation, reporting, and collaboration.
• Demonstrate flexibility and adaptability while supporting multiple projects simultaneously.

Benefits

• 100% paid base coverage (Health, Vision, & Dental insurance).
• 401(k)
• Paid Holidays
• Paid Sick
• Paid Vacation
• EAP - Employee Assistance Program

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Education Level: No Education Listed