Docketing Specialist

Sterne, Kessler, Goldstein & Fox

6d • $60,000 - $75,000 • Hybrid

About The Position

Who are we? Named for several years as a "great place" to work by The Washington Post and Washington Business Journal, Sterne, Kessler, Goldstein & Fox P.L.L.C. is proud to be one of the most highly regarded intellectual property specialty law firms in the world. We recognize that it is the talent and dynamism of each individual at Sterne Kessler that makes this possible. Accordingly, we have cultivated an environment that is welcoming, inclusive, and intellectually stimulating with just the right touch of fun and exuberance. We offer a competitive compensation package with excellent benefits and are Metro-accessible in a prime downtown location with many nearby restaurants and shops. What do we need? We're seeking professionals with Intellectual Property docketing experience to join our firm and become an integral part of our Docketing department. The Docketing Specialist is responsible for analyzing all incoming correspondence and PTO filings related to IP matters handled by the firm and ensuring that the firm's primary docketing system is updated accordingly through use of independent date calculation along with use of the firm's computerized docketing system. This position is hybrid from the D.C. area with some in-office presence as needed. How will you make a difference? Processing incoming correspondence and/or discrepancy reports on a daily basis and in a timely manner, by accurately reviewing correspondence and entering case details and due dates into the firm's docketing database. Docketing of U.S., foreign and PTO Litigation due dates in the firm's docketing systems, as necessary, based upon confirmed USPTO/PTAB filings and/or confirmation of instructions and filings from clients and foreign associates. Dedocketing/Redocketing dates in compliance with established firm docket clearing procedures and the firm's Last Day List prevention initiative. Accurately capturing case details and all due dates in firm's docketing system and maintaining a high level of quality by reviewing all data entry on a daily basis. Assisting with the processing and reviewing of new, original and transfer-in matters; assigning new client and matter numbers; entering complete and relevant data from the New Matter Form into docketing database in accordance with department service level agreements. Maintaining a high level of proficiency in the use of the docketing databases and other firm software. And more. What will you bring to the role? 3-5 years of IP docketing experience and strong patent docketing skills. Bachelor's degree preferred. Team player capable of working effectively with all levels of staff. Excellent communication skills both verbal and written are required. Should also possess strong customer service skills and the ability to work at a fast pace. Must be a problem-solver who works well under pressure, have excellent attention to details, be flexible to change and varying workloads and be able to learn and retain new information. Proven organizational skills are a must. Individual must be familiar with formatting reports and spreadsheets and capable of formatting form letters. Working knowledge of Windows-based software applications, Document/File Management Systems and Intellectual Property Management Systems (docketing databases). Highly motivated and pleasant individual. Must be able to exercise independence and good judgment. Flexible to work overtime on an as-needed basis. The good faith base salary range for this position is $60,000 to $75,000 per year. The actual salary rate offered to candidates within that range will depend on a variety of factors, including without limitation, years of relevant experience, education, and the candidate's overall qualifications for the position as assessed by the Firm. Sterne Kessler is an equal opportunity employer. We celebrate diversity and are committed to creating an inclusive environment for all employees. To Apply Please include a resume and cover letter with your application. Sterne Kessler is an equal opportunity employer. We celebrate diversity and are committed to creating an inclusive environment for all employees.

Requirements

• 3-5 years of IP docketing experience and strong patent docketing skills.
• Team player capable of working effectively with all levels of staff.
• Excellent communication skills both verbal and written are required.
• Should also possess strong customer service skills and the ability to work at a fast pace.
• Must be a problem-solver who works well under pressure, have excellent attention to details, be flexible to change and varying workloads and be able to learn and retain new information.
• Proven organizational skills are a must.
• Individual must be familiar with formatting reports and spreadsheets and capable of formatting form letters.
• Working knowledge of Windows-based software applications, Document/File Management Systems and Intellectual Property Management Systems (docketing databases).
• Highly motivated and pleasant individual.
• Must be able to exercise independence and good judgment.
• Flexible to work overtime on an as-needed basis.

Nice To Haves

• Bachelor's degree preferred.

Responsibilities

• Processing incoming correspondence and/or discrepancy reports on a daily basis and in a timely manner, by accurately reviewing correspondence and entering case details and due dates into the firm's docketing database.
• Docketing of U.S., foreign and PTO Litigation due dates in the firm's docketing systems, as necessary, based upon confirmed USPTO/PTAB filings and/or confirmation of instructions and filings from clients and foreign associates.
• Dedocketing/Redocketing dates in compliance with established firm docket clearing procedures and the firm's Last Day List prevention initiative.
• Accurately capturing case details and all due dates in firm's docketing system and maintaining a high level of quality by reviewing all data entry on a daily basis.
• Assisting with the processing and reviewing of new, original and transfer-in matters; assigning new client and matter numbers; entering complete and relevant data from the New Matter Form into docketing database in accordance with department service level agreements.
• Maintaining a high level of proficiency in the use of the docketing databases and other firm software.

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level