DJJ OPERATIONS COORDINATOR - 80080128

State of Florida

2d•Onsite

About The Position

This is a highly responsible position within the Office of Inspector General. This position often requires access to confidential information and is responsible for handling such information with discretion to ensure its integrity and confidentiality while carrying out job duties. The incumbent independently performs complex compliance, financial, and performance audits of the department or its providers in accordance with Section 20.055, Florida Statutes, Generally Accepted Government Auditing Standards, Standards for the Professional Practice of Internal Auditing, and internal operating procedures. Works independently or with team members to prepare audit programs to conduct audits selected from the annual audit plan, or requested by management, to assist the department in operating more efficiently and effectively. Gathers and organizes essential information from all relevant sources. This includes interviewing department employees and provider employees to gather information. Reviews programs, services, and confers with management and staff to identify problems and improvements. Conducts on-site observation to ascertain unit functions, work performed, and methods, equipment, and personnel used. Reviews documents to ensure department and/or provider compliance with applicable statutory and regulatory requirements and identify key causes or nature of the noncompliance. Plans, prioritizes, and conducts audit fieldwork, prepares working papers, summarizes the pertinent facts, and prepares a draft report. Identifies and makes recommendations to assist the department in continual improvement. Revises the draft report as necessary and assists in issuing final reports. Participates in audit entrance and exit conferences with management. When assigned as auditor in charge, this position coordinates work, supervises audit staff, reviews working papers, and manages all phases of the engagement, including management briefings and report preparation. Conducts follow-up activities of internal and external audits to review the implementation of corrective actions and appraise their adequacy and completeness. Performs program analysis and consulting services to improve the department's operations at the request of management. This position is responsible for handling all Florida Single Audit Act related activities. Reviews recipients' financial reporting packages, analyzes financial information, including the management letters and corrective action plans, to the extent necessary to determine whether timely and appropriate corrective action has been taken with respect to audit findings and recommendations pertaining to state and federal financial assistance. Works with contract managers in program areas to resolve outstanding issues and to monitor corrective actions. Coordinates with the Department of Financial Services for the submission of the required Florida Single Audit Act forms. Provides technical assistance, training, and administrative guidance regarding compliance with federal and state single audit act requirements. Maintains the department's Florida Single Audit Act tracking system. Monitors the implementation of policies and procedures governing compliance with federal and state single audit requirements. Maintains and improves professional knowledge and skills through training, staff meetings, staff development activities, seminars, and review of reference materials. Performs other duties as assigned.

Requirements

Knowledge of accounting, auditing standards, and Florida Single Audit Act.
Knowledge of methods of data collection and analysis.
Ability to conduct fact-finding research and interviews.
Ability to collect, evaluate, and analyze data.
Ability to organize data into logical format for presentation in reports, documents, and other written materials.
Ability to plan, organize, and coordinate work assignments.
Ability to work independently and make independent decisions.
Ability to communicate effectively verbally and in writing.
Ability to understand and apply applicable statutes, rules, regulations, policies and procedures.
Ability to establish and maintain effective working relationships with others.
Ability to travel overnight.
Proficient in Microsoft Word and Excel.
Ability to effectively use Microsoft Office applications.
Experience in writing audit reports.
Ability to travel.

Nice To Haves

A bachelor’s degree from an accredited college or university and two years of experience conducting internal audits. Professional experience may be substituted for a degree on a year-to-year basis, thus requiring 6 years of professional audit experience.

Responsibilities

Works independently or with team members to prepare audit programs to conduct audits selected from the annual audit plan, or requested by management, to assist the department in operating more efficiently and effectively.
Gathers and organizes essential information from all relevant sources. This includes interviewing department employees and provider employees to gather information.
Reviews programs, services, and confers with management and staff to identify problems and improvements.
Conducts on-site observation to ascertain unit functions, work performed, and methods, equipment, and personnel used.
Reviews documents to ensure department and/or provider compliance with applicable statutory and regulatory requirements and identify key causes or nature of the noncompliance.
Plans, prioritizes, and conducts audit fieldwork, prepares working papers, summarizes the pertinent facts, and prepares a draft report. Identifies and makes recommendations to assist the department in continual improvement. Revises the draft report as necessary and assists in issuing final reports.
Participates in audit entrance and exit conferences with management.
When assigned as auditor in charge, this position coordinates work, supervises audit staff, reviews working papers, and manages all phases of the engagement, including management briefings and report preparation.
Conducts follow-up activities of internal and external audits to review the implementation of corrective actions and appraise their adequacy and completeness.
Performs program analysis and consulting services to improve the department's operations at the request of management.
This position is responsible for handling all Florida Single Audit Act related activities.
Reviews recipients' financial reporting packages, analyzes financial information, including the management letters and corrective action plans, to the extent necessary to determine whether timely and appropriate corrective action has been taken with respect to audit findings and recommendations pertaining to state and federal financial assistance.
Works with contract managers in program areas to resolve outstanding issues and to monitor corrective actions.
Coordinates with the Department of Financial Services for the submission of the required Florida Single Audit Act forms.
Provides technical assistance, training, and administrative guidance regarding compliance with federal and state single audit act requirements. Maintains the department's Florida Single Audit Act tracking system.
Monitors the implementation of policies and procedures governing compliance with federal and state single audit requirements.
Maintains and improves professional knowledge and skills through training, staff meetings, staff development activities, seminars, and review of reference materials.
Performs other duties as assigned.