Division Secretary

Tennessee Board of Regents

29d

About The Position

This position provides coordination, support, and assistance to the Academic
School’s dean, faculty, and staff.

Requirements

• High school diploma or equivalent
• Ability to work effectively with others
• Strong computer skills with the ability to learn new software quickly
• Excellent written and verbal communication skills
• Basic mathematical skills
• Strong reasoning and decision-making abilities, including applying relevant policies, procedures, guidelines, and regulations to perform complex tasks

Nice To Haves

• CPS certification
• Associate's Degree

Responsibilities

• Monitor and respond to emails in a timely manner, including correspondence from faculty, students, vendors, Student Services, Records, the Business Office, Accounts Payable, and other departments.
• Enter and maintain schedules for all Healthcare Professions programs, making adjustments as needed. Responsibilities include building courses, adding classes, entering faculty load and release time, and applying required fees.
• Prepare travel authorizations, travel claims, budget revision requests, and other required forms; assist with advisory committee meetings, program interviews, accreditation self-studies, site visits, and related activities.
• Submit requisitions for academic and office equipment and supplies; verify receipt of materials, obtain appropriate approval signatures on invoices, and forward invoices to Accounts Payable for processing.
• Assist with preparing and tracking affiliate agreements between Jackson State and multiple clinical affiliates, including monitoring renewal requirements.
• Assist with student registration, academic advising, and generating reports for the Academic School as needed.
• Assist with gathering information required to complete and submit applications in compliance with college and Healthcare Professions program requirements.
• Serve as receptionist for the Academic School by answering phones, greeting visitors, and providing general administrative support as assigned.

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Education Level: High school or GED
• Number of Employees: 5,001-10,000 employees