District Oprerations Department Secretary

Carthage School District R9•Carthage, MO

About The Position

Carthage R-9 School District JOB DESCRIPTION Job Title: District Secretary for the Operations Departments Responsible to: Assistant Superintendent for Business, Operations Directors Qualifications: Must be clean, neat and professional. High school graduate. Minimum of five (5) years clerical experience Knowledge of bookkeeping, filing and typing. Knowledge of Excel and Word, Google. Ability to keep information confidential. Specific Duties: Process all approved receipts and distribute copies to Assistant Superintendent for Business and Accounts Payable Clerk. Maintain a file of copies of purchases and invoices. Post all purchases to proper building or bus. Maintain file on custodial supplies used by schools. Issue custodial supplies to custodians as requisitioned. Maintain file on fuel used by busses. Prepare monthly statements of accounts for fuel, oil, and buildings and grounds for Assistant Superintendent for Business. Maintain record of overtime or absences of all department personnel. Maintain record of substitute employees’ hours for payroll report. Type and send out, after approval by Director, bids to various vendors for all supplies and equipment. Train on the district payroll system and assist when needed. Train on the district accounts payable system and assist when needed. Assist with Workman’s Comp claims. Assist Safety, Food Service, Transportation, Maintenance, and IT Directors as needed. Assist the Assistant Superintendent for Business and HR Director as needed. Perform other duties as assigned.

Requirements

Must be clean, neat and professional.
High school graduate.
Minimum of five (5) years clerical experience
Knowledge of bookkeeping, filing and typing.
Knowledge of Excel and Word, Google.
Ability to keep information confidential.

Responsibilities

Process all approved receipts and distribute copies to Assistant Superintendent for Business and Accounts Payable Clerk.
Maintain a file of copies of purchases and invoices.
Post all purchases to proper building or bus.
Maintain file on custodial supplies used by schools.
Issue custodial supplies to custodians as requisitioned.
Maintain file on fuel used by busses.
Prepare monthly statements of accounts for fuel, oil, and buildings and grounds for Assistant Superintendent for Business.
Maintain record of overtime or absences of all department personnel.
Maintain record of substitute employees’ hours for payroll report.
Type and send out, after approval by Director, bids to various vendors for all supplies and equipment.
Train on the district payroll system and assist when needed.
Train on the district accounts payable system and assist when needed.
Assist with Workman’s Comp claims.
Assist Safety, Food Service, Transportation, Maintenance, and IT Directors as needed.
Assist the Assistant Superintendent for Business and HR Director as needed.
Perform other duties as assigned.