25-26 SY District Office Receptionist

Deming Public Schools•Deming, NM

36d•Onsite

About The Position

Under general supervision, directs calls and visitors to appropriate departments and staff; serves as receptionist__greets and receives visitors providing routine information to students, faculty, parents, and the public; provides general clerical support to HR Administrators.

Requirements

To perform this job successfully, an individual must be able to perform each essential duty satisfactorily.
The requirements listed below are representative of the knowledge, skill, and/or ability required.
District policies, procedures and operations.
Basic record keeping and filing techniques.
Correct English usage, grammar, spelling, punctuation, and vocabulary.
Telephone techniques and etiquette.
Computer and software operation.
District organization and operations.
Modern office and clerical practices and procedures.
Public contact techniques.
Department operations and policies.
Interpersonal skills.
Operate office equipment, including a computer (keyboarding at 45 WPM), copier, and calculator.
Understand and follow oral and written directions.
Apply appropriate office procedures, rules, and methods.
Communicate effectively both orally and in writing in English (and Spanish, preferred).
Interact with the public and staff in a friendly and professional manner, including speaking clearly and distinctly.
Operate office equipment.
Understand and carry out oral and written directions.
Establish and maintain cooperative working relationships.
Graduation from high school or equivalent.
One year of responsible and varied clerical or secretarial work, including public contact responsibilities or any combination of training, education, and/or experience which could likely provide the required knowledge and ability.
Verifiable work and character references.
Ability to read and interpret documents such as safety rules, operating, maintenance instructions, and procedure manuals.
Ability to write routine reports and correspondence.
Ability to speak effectively before groups of customers or employees of organization.
Ability to calculate figures and amounts such as discounts, interest, commissions, proportions, percentages, area, circumference, and volume.
Ability to apply concepts of basic algebra and geometry.
Ability to apply common sense understanding to carry out instructions furnished in written, oral, or diagram form.
Ability to deal with problems involving several concrete variables in standardized situations.

Nice To Haves

Communicate effectively both orally and in writing in English (and Spanish, preferred).

Responsibilities

Greets public, parents, students, vendors, etc. for the purpose of responding to their inquiries and/or directing them to appropriate personnel.
Answers multiline telephone system for the purpose of screening calls, transferring calls, responding to inquiries and/or taking messages.
Maintains boardroom and conference room calendars, including setting up boardroom for events with assistance from the Facilities department.
Responds to inquiries of staff, other educational institutions, the public, parents and/or students for the purpose of resolving inquiry and/or forwarding to appropriate parties.
Assists the HR department with the hiring process by helping applicant's complete applications, paperwork and setting up appointments, as well as other tasks pertaining to the hiring process.
Distributes US mail, incoming materials and packages, supplies, messages, etc. for the purpose of disseminating materials to appropriate parties.
Performs record keeping and clerical functions (e.g. update databases, standardized report generation, prepare mailers, filing, etc.) for the purpose of supporting the HR Department.
Helps manage different HR systems such as Applicant Tracking, Vector Training and Info finder.
Assists with taking pictures and printing district badges for employees and other staff.
Keeps an updated list of ancillary staff working at school sites and other departments, as well as updated staff lists of central offices, schools and other departments.
Assist employees and new applicants with the use of the kiosks in the front office.
Maintains front office space and ensures it is clean, welcoming and well organized.
Organizes special events for Central Office as directed by Administration.
Performs other duties as assigned.