District Legislative Aide (District 38)

State of Florida•Kendall, FL

About The Position

The Office of State Senator Alexis Calatayud is now accepting applications for a District Legislative Aide based in Miami, Florida. This is work assisting a Senator with a variety of administrative and public relations matters requiring a thorough understanding of the policies, procedures, and operating practices of the Florida Legislature. An employee in a position allocated to this class performs duties of limited variety and complexity. Work involves the performance of various routine and non-routine tasks following clearly defined standardized practices. Results are reviewed upon completion for judgment, completeness, and accomplishment of objectives within deadlines. This position may/will involve travel to Tallahassee. Preference will be given to applicants that are bilingual in English and Spanish. Financial Disclosure: Pursuant to sections 112.3144 and 112.3145, F.S., this position is required to electronically file a Form 1 –Statement of Financial Interests with the Florida Commission on Ethics within 30 days of hire.

Requirements

Knowledge of office procedures and practices.
Knowledge of personal computers and use of software.
Knowledge of the methods for organizing and presenting data.
Knowledge of Florida laws, and the legislative and political processes and protocol.
Ability to communicate effectively verbally and in writing.
Ability to use independent judgment in handling media inquiries and news releases.
Ability to plan, organize, and coordinate work assignments.
Ability to review work for accuracy and quality of content.
Ability to deal tactfully and courteously with the demands of the public.
Ability to establish and maintain effective working relationships with others.
Ability to exercise discretion and confidentiality.
Ability to supervise/manage people.
Ability to work and make decisions independently.
Ability to compose correspondence.
Ability to prepare reports and maintain records.
Ability to manage time well.
Ability to work cooperatively as a team member and contribute to the effective internal functioning of the operation.
A bachelor’s degree from an accredited college or university and one year of administrative experience.
A master’s degree from an accredited college or university can substitute for the one year of required experience.
Professional or nonprofessional administrative experience can substitute on a year-for-year basis for the required college education

Nice To Haves

Preference will be given to applicants that are bilingual in English and Spanish.

Responsibilities

Manages or assists in managing a district office and supervises other staff in all functions performed by district office.
Serves as a liaison for constituents.
Responds to inquiries by seeking solutions to problems or assisting in the communication with appropriate agency.
Performs research to gather and assemble information for drafting of bills, speeches, or special reports.
Attends various local functions and meetings with supervisor to gather information, or on behalf of the supervisor, as a representative of the staff.
Prepares and distributes press releases and other public information data.
Supervises maintenance of district office files including selection of newspaper articles and other source materials for files.
Manages district office expense account.
Formulates replies to correspondence in draft or final form depending on the complexity of the issue.
Advises supervisor of issues and projects in the district that require involvement to better serve the district.
Reviews all correspondence, reports, and legislative proposals for accuracy and quality of content.
May perform extensive background research on a bill in working it through the committee process.
Performs other related duties as required.