District Administrative Specialist - Wake County
About The Position
This District Administrative Specialist position works under pressure to meet tight deadlines for handling various office operations and reporting. This position provides administrative support to the Judicial District Manager and their team, including but not limited to scheduling meetings and recording minutes, screening calls and visitors, etc. This position also functions as the health & benefits representative for the district employees. This position will receive and process mail, distribute and file documents both electronically and in hard copy, and maintain personnel, fiscal, and operations files. They will verify data, report writing, summarize and reconcile information or financial data, records management, claims review and processing, data collection and analysis, research, inventory, personnel administration, and fund collection or expenditures. Work performed requires specialized knowledge in the processing and application of information, documents, and materials. Documents they prepare may be used in court proceedings or for other official purposes, so concise communication and correct use of grammar and tone are essential. Most of their time is allocated to tasks that involve several steps and require the selection of the most appropriate action within procedural and operational guidelines. The position will provide HR support services in the key areas of: Time administration Administering various types of leave (LOA) Benefits, including but not limited to FML and Workers' Compensation Employment packages Personnel Actions and Operations Onboarding documentation and new hire orientation HR Logs, roster, and reporting Separations The position will provide fiscal support services in the key areas of: Procurement Inventory control management to include physical inventories of fixed assets Entering purchase requisitions and usage orders Verifying state contract items Vendor information, shipments, purchase orders, payments, and receipts Prepare and review mileage reports, process travel authorizations, and reimbursement requests Tracking and reporting vehicle logs Handling lease agreements The duties involve extensive public and staff contact, both via phone and in-person, and may include occasional interactions with criminal offenders.
Requirements
- Ability to explain and interpret information to clients/customers and staff.
- Having considerable knowledge of program policies, procedures, and information systems to communicate and process information.
- Ability to compile, assimilate, and organize both printed and electronic information; ability to apply knowledge of data collection, storage, organization, manipulation, and/or analysis of data.
- Ability to utilize office equipment and other relevant technology (software and systems) to meet organizational needs.
- Ability to maintain confidentiality, identify and understand issues, problems, and opportunities; use effective approaches for choosing a course of action or developing appropriate solutions.
- Ability to present ideas clearly and effectively in both written and verbal form; ability to adjust language or terminology to meet the needs of the audience; ability to use correct grammar, organization, and structure.
- Must have a High School (HS) diploma or General Educational Development (GED) diploma and two years of related administrative experience; or equivalent combination of education and experience.
Responsibilities
- scheduling meetings and recording minutes
- screening calls and visitors
- receive and process mail
- distribute and file documents both electronically and in hard copy
- maintain personnel, fiscal, and operations files
- verify data
- report writing
- summarize and reconcile information or financial data
- records management
- claims review and processing
- data collection and analysis
- research
- inventory
- personnel administration
- fund collection or expenditures
- Time administration
- Administering various types of leave (LOA)
- Benefits, including but not limited to FML and Workers' Compensation
- Employment packages
- Personnel Actions and Operations
- Onboarding documentation and new hire orientation
- HR Logs, roster, and reporting
- Separations
- Procurement
- Inventory control management to include physical inventories of fixed assets
- Entering purchase requisitions and usage orders
- Verifying state contract items
- Vendor information, shipments, purchase orders, payments, and receipts
- Prepare and review mileage reports, process travel authorizations, and reimbursement requests
- Tracking and reporting vehicle logs
- Handling lease agreements
Benefits
- Eligible state employees are entitled to comprehensive benefits, including a variety of leave options, professional development opportunities, insurance, and more.
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What This Job Offers
Job Type
Full-time
Career Level
Entry Level
Education Level
High school or GED
Number of Employees
1,001-5,000 employees
