Distribution Engineering Project Coordinator - Hammond, IN

Orbital Engineering, Inc.•Gary, IN

41d

About The Position

Working with our business partners to create, improve and sustain industry and infrastructure. Orbital Engineering has been driven by this core purpose for more than 50 years - energizing Orbital team members and helping our clients solve challenging and complex problems with innovative engineering, inspection, and construction solutions. Orbital team members are guided by the fundamental beliefs of building trusted relationships, personal accountability, innovation, and excellence in everything we do. Orbital is looking for others to join our team to continue activating our purpose and embrace our values. Orbital Engineering partners with Utility and Communication Companies in Engineering and Construction operations for Joint Use Pole Attachment Programs (JU), Distribution Engineering Design Projects, and Distribution System Improvement Charge (DSIC) programs. This position will directly support projects within the Department's pole attachment application process and power delivery improvement process. The team is also responsible for analyzing requests for attachment to client's poles and network reliability improvements on client's electric distribution systems. Support data analytics, creation of notifications, work orders, invoicing, and financial reports utilizing enterprise resource planning software. Orbital Engineering, Inc. is currently seeking a Project Coordinator to support Distribution Engineering projects for our Hammond, IN office.

Requirements

High School Diploma or GED required with 3+ years of experience in accounts receivable, accounts payable, or finance.
Three (3) years of experience in the Utility industry. Experience in other heavy industrial engineering projects such as manufacturing, steel, mining, materials processing, and power generation will also be considered.
Associates Degree in Accounting, Finance, Business Administration, or other related discipline with 0-2+ years of experience in accounting or finance
Understanding of industry accounting best practices
Must be an organized person who can keep data organized from start to finish on a project
Ability to prioritize work on multiple projects and effectively communicate project statuses
Computer proficiency including general Microsoft Office products, design, and business enterprise software
Effective written and oral communication at all levels within an organizational structure
Reasoning skills and ability to solve practical problems
Must have dependable transportation and a valid driver's license with insurance
This position requires the ability to pass a post-offer drug (including marijuana) and alcohol test in compliance with Federal regulations and is also subject to random testing as a condition of continued employment.

Nice To Haves

PMP Certification is desirable but not required.
Successful experience in leadership roles managing engineering and design teams in a consulting engineering environment.
Working knowledge of project accounting and invoice requirements for electrical distribution assets and/or communication equipment design and/or construction
Previous project or account management experience as a customer main point of contact is beneficial
Experience with project start-up or close-out activities

Responsibilities

Provides administrative and financial reconciliation support to Manager and project team members
Schedule, organize and direct engineers, designers, and subcontractors in the completion of project activities.
Supports team in maintaining project related files, coordinating with vendors, invoicing, and managing purchase orders.
Verifies accuracy of invoices against project costs and develops reconciliation plan for any amounts out of variance limits
Supports project start-up and close-out activities, including responsibilities related to Orbital project accounting software
Regularly utilizes Client proprietary software packages or equipment to complete daily responsibilities in the engineering design workflow process, may include facilitating new attachment permitting process
Provides accounting and clerical support while maintaining bookkeeping databases for department team
Communicate with others, including co-workers and clients, to reconcile project financials, taking any corrective action required
Regularly generates and presents financial reporting to management team
Frequently communicates with Client on project related invoices and payment statuses
Provide timely and detailed documentation and support to Orbital accounting functions for ensuring projects are on budget and appropriately accounted
Maintain a thorough record of all company charges, as well as any refunds that have been issued
Work is primarily office based, with the ability to work from home, as required
Will be required to attend meetings at clients' sites and regularly interact with client personnel