Disbursements Manager (52474)

Claflin University•Orangeburg, SC

45d

About The Position

Claflin University, a premier historically Black university and liberal arts institution, seeks a detail-oriented and experienced Disbursements Manager to oversee and manage all aspects of payroll, accounts payable, and student refunds. Reporting directly to the Assistant Vice President/Controller, the Disbursements Manager ensures timely and accurate processing of financial disbursements in compliance with institutional policies, federal and state regulations, and industry best practices. This position plays a key role in maintaining fiscal responsibility, enhancing operational efficiency, and supporting the financial well-being of employees and students.

Requirements

Bachelor's degree in Accounting, Finance, Business Administration, or a related field required.
Minimum of 3-5 years of progressively responsible experience in payroll and/or accounts payable, preferably in a higher education or nonprofit setting.
Supervisory experience strongly preferred.
Strong attention to detail, organizational skills, and ability to manage multiple priorities.
Proficiency in Microsoft Excel and financial software.
Excellent interpersonal and communication skills.
Knowledge of relevant federal and state regulations related to payroll, disbursements, and student refunds.
Ability to analyze and improve workflows and internal controls.

Nice To Haves

Familiarity with federal payroll tax regulations and student financial aid refund processes is highly desirable.
Experience with Jenzabar or similar ERP systems preferred.

Responsibilities

Direct and manage all disbursement operations, including Payroll, Accounts Payable, and Student Refunds.
Ensure accurate and timely processing of bi-weekly and monthly payrolls, including applicable tax withholdings and benefit deductions.
Oversee the processing of vendor invoices, purchase orders, travel reimbursements, and other payables, ensuring proper documentation and authorization.
Manage the student refund process, including disbursement of financial aid overages, in accordance with federal regulations (e.g., Title IV) and institutional policies.
Maintain compliance with IRS regulations, including timely filing of W-2s, 1099s, and other required reports.
Develop, implement, and monitor internal controls and procedures to ensure the integrity and efficiency of disbursement functions.
Reconcile related accounts and investigate discrepancies; ensure accurate reporting to the General Ledger.
Serve as liaison to Human Resources, Student Financial Services, and other departments to coordinate data and resolve issues related to disbursements.
Prepare regular and ad-hoc reports related to payroll, payables, and refund activity for management review.
Train, supervise, and evaluate disbursement staff, promoting a culture of accuracy, service, and compliance.
Support audits and compliance reviews by providing documentation and responding to inquiries.
Recommend and implement improvements in systems, procedures, and policies; ensure optimal use of ERP system (Jenzabar).