Disbursement Coordinator

Prevailance, Inc.•Virginia Beach, VA

About The Position

Prevailance is seeking a Disbursement Coordinator to support the company’s accounts payable and payroll operations. This role is responsible for ensuring vendor payments and employee payroll are processed accurately, on time, and in compliance with company policies. The Disbursement Coordinator will manage invoice processing, employee expense reports, electronic payments, and payroll administration while supporting financial workflow improvements across the organization. The ideal candidate is detail-oriented, organized, and comfortable working across departments to ensure smooth financial operations. This position works primarily within Unanet (ERP) and Paylocity (Payroll) systems and requires strong attention to detail and the ability to manage recurring financial cycles.

Requirements

3+ years of experience supporting accounts payable and payroll processing
Experience working with ERP systems (Unanet preferred)
Experience using Paylocity or similar payroll platforms
Familiarity with ACH payments and corporate banking platforms
Strong attention to detail and ability to manage recurring financial cycles
Ability to manage multiple tasks and deadlines in a fast-paced environment
Strong written and verbal communication skills

Nice To Haves

Experience supporting government contracting or professional services environments
Experience supporting financial process improvement initiatives
Detail-Oriented: Maintains accuracy while managing recurring financial transactions
Collaborative: Works effectively with finance, HR, leadership, and employees across the organization
Proactive: Identifies process improvements and resolves issues quickly
Trustworthy: Maintains confidentiality and integrity when handling financial and payroll data

Responsibilities

Process vendor invoices within Unanet ERP, ensuring accuracy, proper approvals, and correct accounting codes
Review and approve employee expense reports in accordance with company policies
Maintain vendor records and ensure compliance with payment terms
Prepare and execute ACH payments and other electronic disbursements through company banking platforms
Reconcile vendor statements and resolve invoice or payment discrepancies
Coordinate with internal teams and vendors to address accounts payable inquiries
Process payroll using Paylocity, ensuring accurate and timely employee compensation
Support administration of both bi-weekly and semi-monthly payroll cycles
Review payroll inputs including time reporting, deductions, benefit changes, and tax withholdings
Coordinate with HR and leadership to ensure payroll updates are accurately reflected
Maintain payroll records and assist with internal reviews or audits
Assist with month-end financial processes related to accounts payable and payroll
Support documentation and improvement of financial workflows within Unanet and Paylocity
Identify opportunities to streamline processes and improve efficiency and accuracy
Ensure compliance with company policies, internal controls, and financial procedures