Disbursement Coordinator

Prevailance • Virginia Beach, VA

1d

About The Position

Prevailance is seeking a Disbursement Coordinator to support the company’s accounts payable and payroll operations. This role is responsible for ensuring vendor payments and employee payroll are processed accurately, on time, and in compliance with company policies. The Disbursement Coordinator will manage invoice processing, employee expense reports, electronic payments, and payroll administration while supporting financial workflow improvements across the organization. The ideal candidate is detail-oriented, organized, and comfortable working across departments to ensure smooth financial operations. This position works primarily within Unanet (ERP) and Paylocity (Payroll) systems and requires strong attention to detail and the ability to manage recurring financial cycles.

Requirements

• 3+ years of experience supporting accounts payable and payroll processing
• Experience working with ERP systems (Unanet preferred)
• Experience using Paylocity or similar payroll platforms
• Familiarity with ACH payments and corporate banking platforms
• Strong attention to detail and ability to manage recurring financial cycles
• Ability to manage multiple tasks and deadlines in a fast-paced environment
• Strong written and verbal communication skills

Nice To Haves

• Experience supporting government contracting or professional services environments
• Experience supporting financial process improvement initiatives
• Detail-Oriented: Maintains accuracy while managing recurring financial transactions
• Collaborative: Works effectively with finance, HR, leadership, and employees across the organization
• Proactive: Identifies process improvements and resolves issues quickly
• Trustworthy: Maintains confidentiality and integrity when handling financial and payroll data

Responsibilities

• Accounts Payable Process vendor invoices within Unanet ERP , ensuring accuracy, proper approvals, and correct accounting codes
• Review and approve employee expense reports in accordance with company policies
• Maintain vendor records and ensure compliance with payment terms
• Prepare and execute ACH payments and other electronic disbursements through company banking platforms
• Reconcile vendor statements and resolve invoice or payment discrepancies
• Coordinate with internal teams and vendors to address accounts payable inquiries
• Process payroll using Paylocity , ensuring accurate and timely employee compensation
• Support administration of both bi-weekly and semi-monthly payroll cycles
• Review payroll inputs including time reporting, deductions, benefit changes, and tax withholdings
• Coordinate with HR and leadership to ensure payroll updates are accurately reflected
• Maintain payroll records and assist with internal reviews or audits
• Assist with month-end financial processes related to accounts payable and payroll
• Support documentation and improvement of financial workflows within Unanet and Paylocity
• Identify opportunities to streamline processes and improve efficiency and accuracy
• Ensure compliance with company policies, internal controls, and financial procedures

Benefits

• Medical Insurance
• TriCare Supplemental
• Dental Insurance
• Vision Insurance
• Life & Accidental Death & Dismemberment (AD&D) Coverage
• 401(k) Plan with Company Matching Contributions
• Paid Time Off (PTO)
• 11 Paid Holidays
• Education Reimbursement Program
• Computing Device Reimbursement Program

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level