Director, Project Management

VaynerMedia LLC•New York, NY

About The Position

VaynerX is a contemporary family of companies, including VaynerMedia, focused on building and growing brands. VaynerMedia is a global creative and media agency founded by Gary Vaynerchuk, known for driving relevance and delivering business results for clients. The agency has offices in major cities worldwide and has received numerous industry awards. The company is seeking a Director of Project Management to join its fast-paced, collaborative, and innovative social-first integrated agency. The ideal candidate is a highly organized, motivated, goal-focused, and detail-oriented self-starter with extensive experience in project management within a fully integrated Creative and Media agency. This role requires the ability to bridge macro goals with day-to-day execution, advise senior leaders on portfolio processes, and manage complex projects including digital videos, social content, websites, and digital experiences. The successful candidate will be a strong leader passionate about coaching, managing, and growing a team of Project Managers.

Requirements

10+ years of post-college experience, including direct experience within an agency environment in a project management capacity.
Bachelor's degree in marketing, communications, or related fields, or entrepreneurial street cred.
Experience with digital and social projects and deliverables ranging from $10K to $2M+.
Strong ability to partner across departments, including Client Service, Strategy, Creative, Production, Media, Tech, Ecomm, etc.
A cool, calm and collected approach to problem solving.
Understanding of, and experience executing, projects that adhere to platform guidelines, legal considerations, advertising regulations and social/digital best practices.
Strong communication skills.
Ability to work both independently, and as a part of a team.
Ability to thrive in a fast-paced, high-pressure environment.
Demonstrated experience in and passion for team leadership, mentorship, and development of junior talent.

Responsibilities

Serve as senior lead on large-scale portfolios of businesses, partnering with Directors and VPs across Client Partnerships, Creative, Strategy, Media, Analytics, Production, Influencer, and Commerce regularly on business priorities and portfolio-specific processes.
Partner with Client Service leads and FinOps director to define and monitor the overall portfolio approach, deliverables, staffing plans and agency fees.
Understand each client engagement and context, including business objectives and priorities.
Serve as a key lead on all aspects of project and retainer financials within a portfolio - ensuring proper processes, tracking methods and escalations are being adhered to.
Partner with CS & FinOps leads in retainer scopes, procurement requirements, and larger business planning with clients.
Mentor and train Project Managers to ensure optimal team dynamics and individual career growth.
Provide a pivotal communication, escalation, and negotiation point to the team.
Support VP in developing, vetting and implementing process and training initiatives for department staff.
Responsible for the operation, customization and improvement of team processes necessary for each portfolio’s business needs.
Work with other senior department leads to maximize operational efficiencies and define processes on the team, project and portfolio levels.
Nurture cross-functional agency relationships and be the ultimate problem solver to deliver work to Clients.
Provide strategic program planning and oversight on a variety of marketing and advertising work, including brand creative, websites & digital experiences, social content, digital videos, events, etc.
Review budgets, project plans, and SOWs with an understanding of best practices, potential third-party capabilities, time requirements, and broader portfolio business objectives.
Work with PMs, department leads, and FinOps to assemble the best integrated teams for each assignment.
Lead client discovery and scoping with CS partner.
Develop budget, staff plan, and related contracts.
Align key internal and client stakeholders on onboarding process and key ways of working.
Provide significant support to PM during first 100 days of client engagement.