REPOST Director, Office of Administration

State of Maryland • Baltimore City, MD

3d

About The Position

When you join the Maryland Department of Human Services (DHS), you join a team of more than 5,000 employees across the state dedicated to positively changing the lives of more than 1 million Marylanders each year. We do this by providing economic support, preventive services, and caring for children and adults. We aim to deliver services so that we more quickly meet the needs of the people we serve. At DHS, we grapple with hard questions to find new ways to foster a culture of bold innovation. We do this to ensure that in Maryland, we leave no one behind. This is a Management Service position, and serves at the pleasure of the Appointing Authority. GRADE 20 LOCATION OF POSITION Maryland Department of Human Services Family Investment Administration 25.South Charles Street B altimore, MD. 21201 Main Purpose of Job The purpose of this position is to oversee the day-to-day operations of the Office of Administration for the Family Investment Administration (FIA), comprised of three critical units (Budget and Fiscal Services, Contracts and Special Projects and Administrative Support Services). The position oversees the formulation and preparation of the annual operating budget request for four programs ($206 million) and contributes to the development and analyses of Public Assistance Payments, Local Operations and Work Opportunities budgets ($1.38 billion). The position provides contract management support by overseeing the preparation, negotiation, execution and ongoing maintenance of human service contracts (valued at over $97 million). The position directs the Medical Assistance Co-Pay Program for case managers out-stationed at 50 health care facilities. This position oversees the Managing for Results (MFR) strategic planning process for seven programs and development of goals and objectives. It also manages FIA’s Performance Evaluation Program (PEP) process, expenditure monitoring and other administrative support functions. The incumbent ensures FIA’s compliance with state and federal programmatic, fiscal and reporting requirements and DHS guidelines. It also sets office goals and participates in the formulation of departmental policies and development and implementation of administrative controls. Extensive knowledge of all FIA programs such as Temporary Cash Assistance, Medical Assistance, Supplemental Nutrition Assistance Program, Home Energy, emergency food programs and other public assistance and human service programs, COMAR, Title 21, Procurement Law, contract management and monitoring, the State’s budget process, cost allocation, and state and federal policies and funding requirements is required. This position contributes to the Department’s Mission to assist people in economic need, increase prevention efforts and protect vulnerable children and adults by overseeing the fiscal, contractual and administrative activities of programs administered by FIA.

Requirements

• A Bachelor’s degree from an accredited college or university.
• Nine years of experience in administrative, professional or technical work, four years must have involved supervision of other employees or exercising responsibility for program development.
• One year experience with accounting systems(FMIS, ADPICS and RSTARS)

Responsibilities

• Plans, coordinates, supervises and evaluates the work of the office and seven employees (4 directly and 3 indirectly), coordinates and delegates work, and completes performance evaluations.
• Directs the formulation and development of FIA’s Operating Budget, Current Services Adjustments and Unfunded Enhancement Requests for the Director’s Office (administering agency for Maryland’s public assistance programs), (Program 04-$38.3 million), Maryland’s Office of Refugees and Asylees (Program 05-$14.3 million), Office of Home Energy Programs (Program 06 -$140.8 million), and Grants Management (Program 05-Office of the Secretary-$13.2 million).
• Develops budgets for special projects and/or initiatives mandated by Federal or state legislation.
• Oversees the preparation, negotiation, execution and ongoing maintenance of over 125 human service contracts/grants valued at over $97 million.
• Provides oversight of the requisition process to facilitate the acquisition of goods and services and ensures procurement (COMAR, Title 21) and finance regulations are adhered to while fulfilling FIA program needs.
• Oversees and provides guidance in the implementation of FIA’s intermediate and long range plans for soliciting contractual services for new federal & state program initiatives (such as Supplemental Nutrition Assistance Program Outreach and Access to Farmers Markets), developing or reissuing solicitations for contractual services for ongoing out-sourcing efforts with public and private providers of services, MA Co-Pay contracts with health care facilities and renewing interagency agreements to include, but not limited to Maryland’s Office of Refugees and Asylees, Office of Home Energy Programs and other public assistance and human service programs.
• Directs the MA Co-Pay program for case managers out-stationed at 50 hospitals, clinics and long term care facilities to perform eligibility determination services for medical assistance managed by local departments of social services and the centralized Bureau of Long Term Care Eligibility.
• Establishes and evaluates MA Co-Pay goals.
• Develops and implements rules, regulations, standards and controls based on the Code of Federal Regulations to meet objectives and oversees implementation and approves any revisions.
• Conducts MA Co-Pay Program presentations to promote the program at exchange meetings for health care providers.

Benefits

• health insurance, dental, and vision plans offered at a low cost
• Personal Leave - new State employees are awarded six (6) personnel days annually (prorated based on start date).
• Annual Leave - ten (10) days of accumulated annual leave per year.
• Sick Leave - fifteen (15) days of accumulated sick leave per year.
• Parental Leave - up to sixty (60) days of paid parental leave upon the birth or adoption of a child.
• Holidays - State employees also celebrate at least thirteen (13) holidays per year.
• Pension - State employees earn credit towards a retirement pension.
• Positions may be eligible for telework.

What This Job Offers

• Job Type: Full-time
• Career Level: Director
• Number of Employees: 101-250 employees