Director of Media Operations & Finance

Obsessed Media•New York, NY

14d

About The Position

Obsessed Media is growing, and we are hiring a Director of Media Operations & Finance to take ownership of the agency’s financial health and operational engine. We are searching for the right candidate to be a partner to the CEO, who understands the unique rhythm of an agency and can help as we scale. You will design the infrastructure that allows us to scale. You will own the P&L, ensure client profitability, manage media cash flow, and build the systems that remove friction for our creative and account teams.

Requirements

Experience that can translate to the needs of a small, fast growing agency: You understand the difference between Gross and Net billings, you know why "sequential liability" matters, and you understand that media vendors need to get paid on time
You are a Pplayer-coach: You are strategic enough to build a budget model, but low-ego enough to process an invoice in QuickBooks yourself
"Scope-Obsessed": You know that scope creep is the enemy of profit. You aren't afraid to nudge an Account Director when a project is running hot
You crave order: You enjoy taking a chaotic process and turning it into a streamlined checklist
A great communicator: You can explain financial concepts to creative people without using jargon
Cool under pressure: Agency life moves fast. You stay steady when deadlines hit.

Responsibilities

Agency Finance & Profitability Financial Ownership: manage the day-to-day general ledger in QuickBooks, ensuring pristine accuracy in a cash-flow-sensitive environment
Media & Client Billing: Oversee the full AP/AR cycle, with a specific focus on timely media reconciliations, retainer billing, and tracking media spend against client deposits
Project & retainer hygiene: Track client hours, burn rates and SOW status. You will be the flag-bearer who ensures we aren't over-servicing accounts without flagging it first
Reporting: Translate numbers into insights, provide leadership with monthly reports on agency gross margin, client profitability, and cash flow forecasts
The "Clean Up": Reconcile monthly books and prepare tidy, accountant-ready packages for tax season
Agency Operations & Systems Workflow Architecture: Audit and improve our internal agency systems and tech stack. Build systems that talk to each other so our team spends less time on admin and more time on client work
Contract Management: Review MSAs, SOWs, and vendor contracts to ensure scope alignment and protect the agency’s interests
Resource Management: Help us understand our capacity. Are we hiring too fast? Too slow? You will help spot operational gaps before they become burnout issues
Strategic Planning Forecasting: Partner with the CEO to build realistic revenue forecasts and budgets based on our sales pipeline
Pricing Strategy: Assist in pricing new business SOWs to ensure target margins are met