Director of Financial Operations

Maryland Nonprofits•Baltimore, MD

76d•$90,000•Hybrid

About The Position

The Director of Financial Operations collaborates with the congregational Treasurer and other members of the leadership team in carrying out the congregation's mission, especially in financial, business and operational matters. S/he reports to the Treasurer and supervises a part-time administrative assistant. This is a full-time position with one remote day per week, subject to future modification. Given the wide range of responsibilities, the position is an excellent opportunity to develop and advance skills in a wide variety of finance and business operations and provides a pathway to additional responsibilities, educational support and compensation growth.

Requirements

Bachelor's degree in accounting, business or equivalent.

Nice To Haves

The ideal candidate will have some understanding of religious life and a personal value system that is mission-driven.
Familiarity with the Xaverian Brothers and/or Xaverian Brothers Sponsored Schools is desirable.

Responsibilities

Collaborates with the Treasurer in preparing annual operating and capital budgets and monitoring performance against budget
Assists regional Treasurers in Africa in budget preparation and monitoring
Assists congregational Treasurer in developing, maintaining and modifying long-term financial plans and actuarial analysis of retirement needs and resources
Serves as primary liaison with RSMUS for outsourced accounting services and external auditing firm
Provides journal entries and documentation for adjustments outside of the Accounts Payable system (BILL.com)
Reviews monthly financial statements and coordinates adjustments before distribution to internal managers and oversight bodies (Finance Committee and Trustees)
Assists Development Office staff monthly in reconciling receipts in the development database with the general ledger
Submits invoices and payment requests, as appropriate, and serves as approver in automated AP system
Submits documentation for manual checks and offline payments
Manages congregational credit card operations, including distribution/replacement of cards and review/approval of monthly charges in automated system (Tallie)
Prepares annual invoices for sponsored schools
Monitors timely payments of invoices and handles delinquent accounts
Reviews and approves data entry for payroll processing in the ADP system
Develops and submits employee and employer contributions for employees' 403b retirement accounts
Coordinates payroll and benefit information and documentation for new hires
Maintains and distributes employee benefit documents and claims
Coordinates filing of individual tax returns with external accounting firm, as necessary
Assists in development of applications for Medicaid, subsidized housing and other services for US members, as needed
Meets with investment advisors and Trustees to review investment policy, performance and recommendations
Coordinates submission of transaction documents, in coordination with investment advisor's team
Coordinates with brokerage firm to oversee wire transfers for new and redeemed issues and to communicate cash needs from investment portfolios
Serves as primary liaison with external fleet management company, including coordination of vehicle purchases/sales/reassignment and approval of major repairs
Assists individual US members with banking, credit card, healthcare, vehicle and other problems/issues, as needed